Scottsburg Board approves Community Crossings match, indigent-care agreement, refunds and waives January utility late fees

SCOTTSBURG, Ind. — The Scottsburg City Board of Public Works and Safety on Jan. 15 approved a series of routine municipal actions including a required local match for a state Community Crossings grant, an updated indigent-care agreement with Norton Scott, two refunds for Mid America Science Park rentals and a temporary waiver of January utility late fees after mail delays left hundreds of customers without bills.

The board’s actions matter because they authorize spending or signoff that moves previously planned projects and administrative fixes forward and provide immediate relief to residents who did not receive utility bills on time.

Jill (staff member) told the board she had “applied for community crossing grant again in 2024 and received it,” and asked the board to authorize the mayor to sign a commitment letter for the local match tied to that grant. The board approved the request; the match percentage was stated as 25 percent in the meeting. The exact dollar amount was not clear in the audio transcript and was recorded as “97 $1,195.88.”

The board approved an updated indigent-care agreement with Norton Scott. Staff said the 2025 update adds the wording “Scott Memorial” to the agreement; members approved authorization for the city to sign the updated agreement.

The board also approved two deposit refunds for use of the Mid America Science Park banquet hall. Staff identified two events on Dec. 14 and Dec. 15, one involving a high school football team and one for American Plastic Molding. Board members discussed who to list on the refund paperwork (the transcript references “Kyle Mullins” in connection with the football team) and approved returning the deposits.

City staff presented the usual claims for payment covering year-end and the first two weeks of January; the board approved the claims as submitted.

In announcements, Clerk-Treasurer Jan Harding said utility bills for January had been mailed but many envelopes did not reach customers: she said 299 bills had been received while 3,222 had not and that the missing mailings were “sitting in Louisville, Kentucky.” The board voted to waive delinquent fees for January bills while the postal delay is resolved; Mayor Aimee said, “we will waive that fee for you.”

Other brief items: the police chief reported that crews managed snow removal and that the recent storm was the largest single snowfall the department staff recalled since the early 2000s. The board adjourned after the approvals.

Votes at a glance

- Approval of Dec. 30, 2024 minutes — Approved (unanimous). Motion/second not specified in transcript. - Community Crossings (CCMG) commitment letter (authorize mayor to sign; 25% local match stated) — Mover: Pablo; Second: Mary Richenda; Vote: approved (ayes recorded). - Indigent-care agreement update with Norton Scott (2025 wording change to include “Scott Memorial”; authorize signature) — Motion/second not fully clear; Second recorded as Karen Grisham; Vote: approved (ayes recorded). - Mid America Science Park banquet-hall deposit refunds (events on Dec. 14 and Dec. 15; payees referenced as a high-school football group and American Plastic Molding) — Motion made and seconded; Vote: approved (ayes recorded). - Claims approval (year-end and Jan. claims) — Second recorded as Tom Lewis; Vote: approved (ayes recorded). - Waive January utility late fees (due to undelivered mailings) — Motion and second recorded; Vote: approved (ayes recorded).

The board recorded no contested votes in the meeting record provided.

Ending

The board did not set future hearing dates during the session; members closed the meeting after brief department updates and motions to adjourn.