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School board approves multiple vendor contracts for lighting, HVAC and mechanical services
Summary
The Sarasota County School Board on Jan. 14 approved a series of cooperative contracts and bid awards for lighting, electrical and HVAC services, with the board voting unanimously on each motion.
The Sarasota County School Board on Jan. 14 approved a series of procurement actions for district lighting, electrical, HVAC and mechanical services, voting unanimously on each item.
Superintendent Conner presented the items as high-dollar capital or maintenance contracts that will support campus lighting upgrades and HVAC maintenance and repairs. Board votes recorded on the transcript show the motions carried 4–0 on each item.
Key actions approved:
- Cooperative contract for Motorola Solutions (radio/emergency systems) — motion carried 4–0. The motion to approve was moved by Board member Edwards and seconded by Board member Ziegler. (Motion text on the record: "Motion to approve the purchase materials for vendors or for services from vendors under the cooperative Motorola Solutions.")
- Cooperative contract awarded to Graybar Electric Company Inc. for lighting, electrical and data communication materials and services — motion moved by Board member Ziegler, seconded by Board member Barker; motion carried 4–0. Superintendent Conner described a district allocation tied to LED campus conversions; he referenced a $2,000,000 allocation out of the capital budget in his presentation.
- Bid awards for factory chiller service and OEM repair parts (HVAC chillers) to multiple firms including Air Mechanical and Service Corp, Daikin Applied Americas, McCloskey Mechanical Contractors and Trane US Inc., amount not to exceed $2,000,000 as stated by the superintendent; motion moved by Board member Edwards and seconded by Board member Sigler; vote 4–0.
- Bid awards for HVAC DX and light commercial AC system installation, maintenance and repair services to Air Mechanical and Service Corp, McCloskey Mechanical Contractors and Myakka Heating and Cooling. The superintendent described a total contract "not to exceed $1,500,000," but the motion recorded in the minutes says "amount not to exceed $1,000,500." The motion was moved by Board member Edwards and seconded by Board member Barker; vote 4–0. (The transcript shows both figures; the district should clarify the correct contract ceiling before executing.)
- Bid awards for HVAC mechanical services (piping, ductwork, heat exchangers, boilers and related maintenance) to Air Mechanical and Service Corp, Carrier Corporation, Climate Control Mechanical Services and Trane US Inc., with a not-to-exceed amount of $2,000,000 as stated in the superintendent's presentation; motion by Board member Ziegler, seconded by Board member Edwards; vote 4–0.
Board procedure and voting: Agenda approval, consent agenda approval and multiple motions were recorded as voice votes with Board members Barker, Edwards, Ziegler and Chair Enos voting "yes" on roll call when the electronic system appeared. The transcript records the outcome of each motion as "motion carries 4 to 0."
The motions were procedural approvals to award contracts and do not themselves appropriate new funds beyond existing budget allocations; in one case (Graybar Electric) the superintendent cited a capital allocation to advance LED campus lighting conversions.
Clarifying details recorded in the meeting transcript show inconsistencies in the not-to-exceed amount for the HVAC DX contract (12.4). District staff should confirm final contract ceilings and publish corrected bid-award amounts in the contract documents and next board packet.
No public testimony accompanied these contract items during the meeting's new-business votes. The board moved through the procurement items without debate and recorded unanimous approval for each.
