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Commissioners create county insurance claims fund and schedule meeting with third‑party administrator for policy controls
Summary
The board adopted an ordinance to create a county insurance claims fund to hold monies for a proposed self‑insured retention program; commissioners asked staff to meet with a nominated third‑party administrator (TPA) to clarify control mechanisms before transferring funds or finalizing service arrangements.
The board voted to create a county insurance claims fund that will hold monies to be used for liability and casualty claims under a planned self‑insured retention (SIR) arrangement. Commissioners discussed the need to meet with the proposed third‑party administrator and broker to define control and approval mechanisms before moving large sums into the new fund.
County staff said they had met by Zoom with the county’s broker and with Richie Buchanan of Brentwood Services (a vendor identified as the proposed third‑party administrator) to review an SIR model and the administrative steps required. Staff said there is roughly $7,000–$8,000 in remaining premium line items in the existing budget that could be used as seed money, and that one TPA representative had recommended the county consider a $50,000 initial deposit to establish operating authority. Commissioners stressed they wanted a meeting with the TPA and the county’s insurance contacts to clarify how claims would be processed, which approvals would be required by commissioners or staff, and what internal controls would exist over payments from the fund.
Commissioner discussion focused on two points: (1) create the fund so the auditor can manage a segregated account if money is appropriated and (2) schedule a meeting with the TPA and broker so commissioners and staff understand approval workflows, claimant review, and payment controls. Staff and commissioners agreed one designated commissioner should attend the TPA meeting (to avoid creating a quorum) while allowing full board input in public meetings where required.
The board passed the ordinance to establish the fund (first and second reading were done at the meeting), and commissioners directed staff to schedule a TPA meeting and to prepare a draft ordinance for council consideration if funds are to be appropriated and moved into the new account. No funds were transferred at the meeting.
