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Woodland Park details Temporary Use Permit process; applicants told to apply 45 days ahead
Summary
City staff outlined Woodland Park's Temporary Use Permit requirements, application checklist, and timelines at the 2025 TUP orientation, urging organizers to submit complete site plans and liability documentation well in advance.
City of Woodland Park planning staff reviewed the Temporary Use Permit (TUP) application process at a 2025 orientation, asking event organizers to file complete applications at least 45 days before events so permits can be issued about two weeks in advance.
Planning Director Karen Schminc said the planning office coordinates required documents, interdepartmental reviews and outside approvals and that ‘‘the sooner you get things turned in, the more comprehensive your application is, the easier it is for us to move it along quickly and get you your permit well in advance so that you can focus on the event itself and not all the paperwork people.’’
Staff emphasized common application items that often delay approvals: a clear special-event site plan with a legend for symbols, a certificate of liability insurance, an estimated turnout to inform traffic-control planning, trash and recycling needs, and documentation that the event organizer has legal access to the site. Grant, the city’s permit technician, and other planning staff are the primary contacts for initial filing and questions.
Officials said not every checklist item applies to every event, but a fuller package reduces back-and-forth. The office keeps prior years’ applications on file (staff said records are retained for three to four years) and will share prior site plans to help organizers identify changes.
The planning office also coordinates with other departments — parks and recreation, public works/streets, public safety, finance and communications — so that traffic control, trash service, licensing and promotion align with a single permit. Karen Schminc reiterated the two principal takeaways: submit applications at least 45 days before an event and contact planning staff early to avoid snags.
