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Board approves interactive displays, print contract, maintenance vehicles and CTE simulator; roundup of other procurement actions
Summary
At the meeting the board approved a package of purchases and contracts: interactive classroom displays, a cost‑per‑copy contract, three maintenance vehicles and a CTE 911 simulator; staff also discussed RFQs for architectural and engineering services and commissioning for the new K–8.
The Pender County Board of Education approved several procurement items and received information about planned requests for qualifications (RFQs) for architecture, engineering and commissioning services for the new K–8 school.
Votes at a glance - Interactive displays: Approved. Staff recommended vendor CDW‑G; total including sales tax quoted in packet was $274,944.23. The board voted to award the purchase to the recommended bidder. - Cost‑per‑copy contract (copiers and managed print services): Approved. The district selected Toshiba under a state contract; annual cost quoted was $142,897 (district supplies paper; toner provided by vendor). The board voted to approve the contract. - Vehicle purchases for maintenance: Approved. Staff requested three vehicles (two F‑250 work trucks with service bodies and one mid‑roof transit van with an equipment package). The board approved the purchase to replace aging maintenance vehicles (all three existing vehicles exceed ~250,000 miles). - CTE 911 simulator for Pender High School public safety course: Approved. The board voted to approve the purchase as presented. - Consent agenda: Approved (unanimous vote when called earlier in the meeting).
Information items and procurement planning Operations staff said RFQs for on‑call architectural and engineering services would be issued, tied to lottery and capital funds and structural/MEP projects. The district is also short‑listing commissioning firms for the new K–8 mechanical/electrical/plumbing commissioning and planned to bring back pricing and recommendations in February.
Why it matters: These purchases support classroom instruction (interactive displays), operational continuity (copiers, vehicles) and CTE workforce development (911 simulator). The interactive displays and copier contract are part of multi‑year refreshes; maintenance vehicle purchases replace high‑mileage units and are intended to reduce downtime.
Ending: Staff will proceed with vendor contract execution and return with any required budget ordinance or County approval requests for capital items.
