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Council approves owners’-representative work orders for police headquarters and fire station; debate over cost and procurement
Summary
City Council authorized two owner’s-representative work orders — up to $1,000,000 each — for the Fire Station 86 and the Riviera Beach Police Headquarters after extended discussion about procurement, monthly invoicing and whether the city should re-solicit the owners’-rep pool.
RIVIERA BEACH, Fla. — The Riviera Beach City Council on Jan. 15 authorized work orders for owners’ representation services for two capital projects: Fire Station 86 and the Riviera Beach Police Headquarters. Each authorization set a not-to-exceed cap of $1,000,000.
Terrence Bailey, the city engineer, told the council the authorization is a request to issue a work order to an owners’ representative on the city’s continuing services list and explained the not-to-exceed figure is based on monthly invoice averages from prior station projects. Bailey said prior owner’s-rep billing averaged roughly $24,000 per month, and given the projected project durations — including design and multiple phases of construction, demolition and commissioning — staff recommended a not-to-exceed amount in the $1,000,000 range to avoid delaying the projects.
Council members pressed staff on the size of the cap and asked whether the city should use a monthly billing structure or re-solicit the owners’-rep pool. Dr. Glenn Spiritus proposed an amendment to cap the authorization at $400,000 with monthly fees for extensions; the motion received no second and did not proceed. Other council members said the city’s prior projects had similar costs and that delaying the project for re-solicitation could push back demolition and construction milestones.
Representatives for at least one proposers, AllSite Construction, spoke to the council about local staff capacity and continuity; AllSite emphasized local staffing and experience on similar municipal projects. Procurement staff said a new solicitation for owners’-rep services was being prepared and would run about 30 days, but council members noted that project timing — including GMP (guaranteed maximum price) decisions and phased demolition — means the city needs representation in the near term to keep schedules on track.
After discussion the council approved both authorizations by roll call votes. Council members requested that staff provide monthly owners’-rep reports and suggested posting those reports for public transparency. Several council members also urged procurement to shorten solicitation cycles in future to refresh the pool of firms used for these services.
