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Troy committee authorizes bids for 2025 paving program—$1.5 million for about 12.64 lane-miles
Summary
The Streets and Sidewalks Committee authorized staff to solicit bids for the city’s 2025 road paving program, with $1.5 million budgeted to repave an estimated 12.64 lane-miles across 31 road sections; the committee addressed public concern about "not to exceed" language in contracts and staff explained unit-price bidding and inspection controls.
On Jan. 13, 2025, the Troy Streets and Sidewalks Committee voted unanimously to authorize staff to advertise bids for the 2025 road paving program, which has $1,500,000 budgeted and is estimated to cover up to 12.64 lane-miles of repaving across 31 street sections.
City staff said the list in the packet targets the city’s lowest-rated road segments, subject to coordination with other planned utility or construction work. Staff explained that the program’s lane-mile estimate is based on lane-miles (one lane of travel for one mile) and that a three-mile, two-lane road would count as six lane-miles.
A member of the public, Steve Hendricks, asked that the contract include a "not to exceed" cap. City staff responded that Ohio public works contracts are unit-price contracts and that a strict not-to-exceed cap would not conform to standard bidding and payment rules; staff said the city’s engineering inspector will track quantities and inspect work as it proceeds. As staff explained, "When we bid, we bid in at unit cost...there may be some areas of the road where maybe there's a void that we don't know about that takes more fill..." and an engineer "will be tracking the quantities...he will be physically watching... measuring as they go along."
Staff also told the committee that the five-year plan includes a planned increase to the paving line item beginning in 2026 to account for rising costs; over the past five years the city has paved between roughly 11 and 15 lane-miles, depending on bids.
The committee approved forwarding the authorization to bid as staff requested. Staff said work will proceed by prioritizing the list and reducing the scope from the bottom if bids or conditions require it.
