Greenwood Park Board elects officers and approves slate of 2025 contracts, use agreements and sponsorships

The Greenwood Park Board elected its 2025 officers and approved a series of vendor contracts, facility maintenance work, event use agreements and sponsorships at its Jan. 14 meeting at the Greenwood Community Center.

The board voted to elect Tim Schrager as board president for 2025, with a vice president selected by motion during the meeting. The board also nominated the president to serve as the parks representative on the 2025 planning commission.

Board members said the contracts and agreements cleared at the meeting support routine maintenance, summer programming and community events. The board approved a preventive maintenance contract with Sexton Mechanical for service at the Greenwood Community Center for $10,439.25; a multi-site pool surface maintenance agreement with a contractor referred to in materials as Eric Clean/“Cleanseal” covering three pools (line items in the packet: $29,802; $51,968; $23,216, with the organization proposing a three-year rotation to paint one pool shell per year); and a professional-services reassignment tied to the city’s impact-fee work.

The board also approved multiple facility use agreements and sponsorships for 2025 events. Approved items included use agreements for the State of the City event at a fieldhouse, Aspire/Spire Johnson County’s member pickleball tournament at Freedom Park (planned Sept. 25, 8 a.m.–5 p.m., with amplified sound and no admission fee), a Hitters & Heroes round-robin baseball tournament in April, a nonprofit fundraiser at the amphitheater proposed for July 25, Greenwood Sertoma Club’s annual Lantern/Lamp Fest at Craig Park (Aug. 16), and a sponsorship agreement with Max Service Group (listed in packet material variously with Winter’s Plumbing) to sponsor Freedom Springs and the Christmas Slider Trail. The board took formal action to approve a $5,000 sponsorship from Franciscan Alliance for the 2025 summer concert series.

Several motions were moved and seconded from the dais and were carried by voice votes. Some approvals included brief operational clarifications from staff: the Aspire pickleball event will use the park’s sound infrastructure and does not charge admission; event organizers will be required to avoid interfering with the city’s summer concert series infrastructure; and the pool painting contractor offered to complete work after the parks close for the season and hold invoicing partly into the following year to help scheduling and cash-flow.

The board also approved a professional services assignment to Layman and Layman for ongoing impact-fee work and voted to contract for public-relations and digital-marketing support (a proposed scope at $1,000 per month) with final authorization contingent on legal review.

Many of the agenda items were routine renewals or one-year event agreements; board members commented they expected the contracts and sponsorships to help sustain the parks’ event calendar and maintenance schedule for 2025.

Votes at a glance

- Approve Dec. 2, 2024 meeting minutes: motion carried. - Elect Tim Schrager as 2025 board president and approve vice president nomination: motion carried. - Approve preventive maintenance contract with Sexton Mechanical for Greenwood Community Center, $10,439.25: motion carried. - Approve use agreement for State of the City (fieldhouse): motion carried. - Approve use agreement with Aspire/Spire Johnson County for Sept. 25 pickleball tournament at Freedom Park (no admission; amplified sound): motion carried. - Approve Hitters & Heroes baseball tournament at Freedom Park (April): motion carried. - Approve amphitheater use agreement for nonprofit fundraiser (July 25): motion carried. - Approve partnership/sponsorship agreement with Max Service Group / Winter’s Plumbing (packet): motion carried. - Approve Greenwood Sertoma Club event at Craig Park (Lamp/Lantern Fest, Aug. 16): motion carried. - Approve Franciscan Alliance sponsorship of summer concert series ($5,000): motion carried. - Approve pool surface maintenance/service agreement (packet contractor “Cleanseal” / Eric Clean): motion carried. - Approve assignment of professional services agreement to Layman and Layman (impact-fee work): motion carried. - Approve scope of work with Hirons (public relations/digital marketing) contingent on legal review: motion carried (contingent).

Ending

Board members said staff would follow up on scheduling details and contract language (for example, ensuring the concert-series banners and infrastructure are not displaced by adjacent events). Several motions were approved by voice; for contracts requiring further legal review, the board’s action was contingent on that review being completed.