Speedway council approves routine minutes, publications resolution, ordinances, professional-service renewals and manager bonus

The Speedway Town Council on Jan. 13 handled a slate of routine but consequential administrative and legislative items, voting unanimously on minutes and memos, designating qualified publications, approving professional services agreements for stormwater and pretreatment work, adopting two town-code ordinances and approving the town manager’s bonus and claims.

Minutes and memoranda Council approved the minutes from the Dec. 23, 2024 meeting and ratified memoranda for the Dec. 23 administrative session and the Jan. 7 executive session. Each vote passed 5-0.

Elections of officers Councilors elected Nick Sturgeon president and Jason DeLisle vice president for 2025 by recorded aye votes.

Resolution declaring qualified publications Council approved Resolution No. 2025-01, naming the Indianapolis Star and the Indianapolis Business Journal as the town’s qualified publications for required legal notices. Grant Kleinhunds noted the town also posts notices on its website.

Stormwater, environmental and pretreatment professional services The council approved a one-year MS4 professional-services agreement with Wessler Engineering covering public education, staff training, annual site inspection, pollution-prevention planning and annual reporting; the contract value cited was $14,000. The council also approved Amendment No. 1 to Task Order No. 3 for environmental on-call services with Wessler — a change described as increasing the task order’s total authority to $20,000 (an incremental $10,000 increase noted in discussion). Both actions passed 5-0.

Separately, the council approved an extension of pretreatment services with Asbury Water Technology to support the new pretreatment coordinator through March 31; the meeting record gives the monthly cost as spoken but the exact dollar figure was unclear in the transcript and is therefore recorded here as “not specified.” The motion passed 5-0.

Ordinances On unanimous consent the council advanced and approved Ordinance No. 1404, amending parking restrictions on 21st Street to allow parking in a specific section except for three days prior to the race; the council recorded the unanimous consent vote required to consider the ordinance on first reading and approved it 5-0.

On unanimous consent the council also approved Ordinance No. 1405, amending Section 2.66.010 of the town code regarding the personnel policy manual. The changes described in the meeting summary include updates to overtime/compensatory time, a flexible-time policy for salaried employees, holiday/floating-holiday language, PTO and vacation policy clarifications, a reemployment policy, and a limited remote-work policy; councilors said the remote-work accommodation is discretionary and revocable.

Town manager compensation and claims The council approved a $5,000 bonus for the town manager for meeting performance objectives in 2024; the motion carried 5-0. The council also approved claims and utility adjustments for Dec. 20, 2024–Jan. 8, 2025, totaling $1,510,538.65.

Votes at a glance - Approve minutes (Dec. 23, 2024): approved, 5-0. - Approve administrative-session memorandum (Dec. 23, 2024): approved, 5-0. - Approve executive-session memorandum (Jan. 7, 2025): approved, 5-0. - Elect Nick Sturgeon president (2025): approved, 5-0. - Elect Jason DeLisle vice president (2025): approved, 4-0 with 1 abstention noted during voting process; ultimately seated. - Approve Resolution No. 2025-01 (qualified publications): approved, 5-0. - Approve Wessler Engineering MS4 agreement ($14,000): approved, 5-0. - Approve Amendment No. 1 to Task Order No. 3 with Wessler (increase to $20,000 total authority): approved, 5-0. - Approve extension of pretreatment services with Asbury Water Technology (through March 31): approved, 5-0 (monthly cost not specified in transcript). - Approve Atlas Geotechnical proposal ($24,980): approved, 5-0. - Approve RQAW professional services for wastewater design ($1,367,700): approved, 5-0. - Adopt Ordinance No. 1404 (parking on 21st Street): approved, unanimous consent and 5-0. - Adopt Ordinance No. 1405 (personnel policy manual): approved, unanimous consent and 5-0. - Approve town manager bonus ($5,000): approved, 5-0. - Approve claims and utility adjustments (Dec. 20, 2024–Jan. 8, 2025): approved, total $1,510,538.65; vote 5-0.

Several of the items approved were routine annual or recurring authorizations the council completes each year, such as designating qualified publications and renewing MS4 professional services. The council placed the items on the consent/regular agenda and completed the votes without extended debate.