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Commissioners approve parks credit-card limit increase; chair urges invoicing over repeated card increases
Summary
The board approved raising the Parks Department credit-card limit from $5,000 to $10,000 for camp store purchases and discussed shifting to invoicing through claims to reduce commissioners' personal-card liability. Parks superintendent provided a construction update for the camp store.
Johnson County commissioners voted to increase the Parks Department credit-card limit from $5,000 to $10,000 to allow purchases for a new camp store and office during their Jan. 13 meeting.
Why it matters: County commissioners emphasized financial accountability and advised departments to prefer invoicing through claims rather than repeatedly increasing departmental credit-card limits that reside in commissioners' names.
Kevin Leonard, parks superintendent, told the board the limit increase is intended to allow the department to buy appliances and supplies so the camp store will be ready when the facility opens. "We were just gonna see if we could have that our credit card limit raised from 5,000 to 10,000 this month to buy the appliances and everything we need for the camp store and office," Leonard said.
During discussion a commissioner urged departments to route purchases through invoicing when feasible because credit cards used by departments are in the commissioners' names and expose them to personal-accountability concerns. The commissioner said, "I'd like to see us go back to the invoicing on these type things to where we can receive an invoice and pay it through claims, instead of we continually have to increase these credit card limits." The board approved the requested increase by voice vote.
Leonard also updated the board on construction: interior work is insulated and drywalled, at least one coat of paint applied and epoxy flooring had been worked on; exterior metal and some glass items remain on back order. He said the contractor had previously estimated an end-of-February to early March target for completion. "Last we heard, still supposed to be done into February 1st March," Leonard said.
Decision type: Formal action — the credit-card limit increase was approved by voice vote. Commissioners recorded a preference that staff pursue invoicing through claims where practical to limit reliance on credit cards assigned to commissioners' names.
Implementation notes: Parks will proceed with purchases; county administration and the auditor were reminded to consider invoicing as an alternative for future equipment and supply purchases.
