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Board tables award of continuing engineering services after procurement questions
Summary
The board voted to table a resolution to approve three-year continuing services contracts with multiple engineering firms after members raised procurement and documentation issues, including a page-limit discrepancy for one bidder. The motion to table passed with one dissent.
The Riviera Beach Utility Special District board voted to table a proposed three-year continuing-services agreement with multiple engineering firms after members raised questions about the procurement record and whether some submissions exceeded solicitation page limits.
Agenda item materials proposed awarding continuing professional-engineering contracts to Brown and Caldwell, Corolla Engineers Inc., Chen Moore & Associates, Craig A. Smith and Associates LLC, Florida Technical Consultants, and McKim & Creed, with two optional one-year renewals. Staff described the awards as continuing on-call engineering contracts for categories that include water treatment, distribution and wastewater collection. The selection committee recommended multiple firms across different categories; staff said draft contracts had been circulated to vendors and that final signed agreements were pending.
Board members pressed staff for the procurement records. Board Member Chadwick McCoy and others cited a procurement vetting sheet that flagged Brown and Caldwell as nonresponsive for exceeding a 50-page limit in the solicitation, while a separate procurement memo listed Brown and Caldwell as shortlisted with a numeric score. Members said the backup packet did not include final contract documents and asked why an item lacking a signed contract and with an unresolved responsiveness determination had been brought forward for approval.
Because of those concerns — including inconsistent documentation in the agenda packet and apparent page-limit and responsiveness questions — Board Member McCoy moved to table the resolution and send the item back to staff for correction. The motion to table carried in a roll-call vote with Board Member Cassandra Miller Anderson recorded as dissenting.
Public commenters urged clarity and transparency; board members asked staff to return promptly with corrected procurement documentation and with draft agreements. City staff said they would verify the responsiveness determinations, confirm page-count rules, provide draft contracts to the board and, if possible, return to the board at a subsequent meeting to resolve the item.
The board’s action postpones award and execution of the continuing-services contracts until staff returns with corrected backup and final documents for the board’s review.
