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Board approves FL Smart middle school contract, HVAC purchase and $50,000 fund transfer
Summary
The Davenport Community School District board voted to award the Frank L. Smart Middle School construction contract, approve an HVAC and controls purchase for Smart, accept the consent agenda and transfer $50,000 for a mercury-spill insurance deductible.
Davenport Community School District board members on Jan. 13 voted to award a construction contract for the Frank L. Smart Middle School addition and renovation, approve a separate HVAC and controls purchase for the same site, accept the consent agenda and transfer $50,000 from the management fund to cover an insurance deductible from a mercury spill incident at Williams Middle School.
The motions were taken consecutively during the business portion of the Jan. 13 board meeting. Board members made the votes by voice; meeting minutes record the outcomes as carried with voice votes (aye), without recorded roll-call tallies.
The board approved awarding the Frank L. Smart Middle School addition and renovation project to Bill Bruce Builders in the amount of $40,200,000. A separate motion to award the Smart HVAC and controls project also passed; the transcript does not specify a contract dollar amount for the HVAC award. The board additionally approved transferring $50,000 from the management fund to the pebble fund to cover the district’s deductible related to a mercury spill at Williams Middle School.
The motions as entered in the meeting record were moved and seconded during the meeting; the public record attached to the meeting transcript does not consistently label which individual moved or seconded each motion. The consent agenda was accepted by voice vote at the start of the business portion of the meeting; the consent agenda’s individual items are not detailed in the transcript excerpt.
Votes at a glance - Frank L. Smart Middle School addition and renovation: Awarded to Bill Bruce Builders; contract amount: $40,200,000; outcome: approved (voice vote); mover/second: not specified in transcript; vote tally: not recorded. - FL Smart Middle School HVAC and controls project: Awarded (contract amount not specified in the transcript); outcome: approved (voice vote); mover/second: not specified (transcript records a second by Director Beck for the motion); vote tally: not recorded. - Fund transfer for mercury spill deductible: $50,000 transferred from management fund to pebble fund to pay deductible for a mercury spill at Williams Middle School; mover: Director Hayes (per meeting transcript); second: not specified; outcome: approved (voice vote). - Consent agenda: accepted as presented; outcome: approved (voice vote); items: not specified in the excerpt.
Board members discussed the HVAC purchase timing: staff explained ordering through a state/Omnia contract allows immediate ordering without markup and helps ensure equipment arrives on schedule. The fund-transfer motion prompted a brief exchange clarifying the mercury incident involved broken, older thermometers; cleanup and additional air testing required the expenditure.
The board did not record roll-call tallies in the portions of the transcript provided; formal contract documents, bid tabs and vendor notices will carry official contract awards and amounts in the district procurement files.
