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Council orders re-evaluation of CDBG engineering rankings after concerns about selection process
Summary
Councilors raised concerns about the process used to rank engineering firms for CDBG work and voted to re-rank the proposals; the motion to re-evaluate passed during the Jan. 14 meeting and staff were directed to form a new ranking team and return with updated rankings.
City of Perry councilors on Jan. 14 voted to re-evaluate the City’s ranked list of engineering firms for Community Development Block Grant (CDBG) engineering services after one council member questioned the scoring and selection process.
The matter arose during a review of shortlisted firms for the CDBG engineering contract. Some council members said the original ranking appeared to favor one firm and questioned whether the score panel should be reconstituted. One council member requested a new ranking with a new ranking team to ensure the process met program and grant requirements. Council then moved to re-rank the firms and instructed staff to convene a re-evaluation.
A motion to re-evaluate the rankings and return with a new ranking team passed by roll call. Council members present recorded their votes in the meeting minutes: Council member (name recorded in minutes during the vote) — yes; Council member Hampton — yes; Council member Woodcock — yes; Vice Mayor Landry — yes; Mayor Kettering — yes. The motion directed staff to perform a new ranking and return to council with updated recommendations for the CDBG contract award.
Council discussion referenced the need to follow CDBG procurement rules and to document the selection in the minutes as required for grant compliance. Staff said the new ranking will be recorded in the minutes and prepared to meet state and federal grant audit requirements.
Next steps: staff to reconvene a ranking team, re-score/ re-rank proposals for CDBG engineering services and submit the updated ranking and recommendation to the council for official action and inclusion in the CDBG grant record.
