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Upson County commissioners approve surplus-vehicle sale, bank signers and tax-office resolutions; add quarterly reporting requirement for waivers
Summary
The Upson County Board of Commissioners on Jan. 14 approved multiple administrative measures — including declaring surplus vehicles to be sold via an online vendor, updating bank account signers and adopting three tax-office resolutions — and added a quarterly reporting requirement for tax-waiver activity.
The Upson County Board of Commissioners on Jan. 14 approved a package of administrative actions and tax-office resolutions covering surplus vehicles, bank signers, committee leadership and routine tax-administration authority.
Surplus vehicles and equipment: County staff asked the board to declare eight vehicles surplus and to authorize using an online auction vendor (referred to in staff materials as TAC) to handle sales, photographing and listing each item, and collecting buyer-premium fees. The board approved declaring the listed vehicles surplus and authorizing the county to use TAC to process sales. Staff told the board that TAC’s agreement includes a 7.5% buyer’s-premium clause in the contract materials provided to commissioners.
Bank signature card: Commissioners voted to remove former signatories (including the former chairman and a former commissioner) from listed Colony Bank accounts and to add Chairman Daniel Brew and Commissioner Christopher Biggs as signers; the action was recorded as approved by roll call.
Vice chair appointment: The board nominated and approved Ben Watson as vice chair. The roll call showed Watson abstaining and a majority voting yes; the motion carried.
Tax-office resolutions: Tax Commissioner Andy Chastain presented three resolutions the board approved: • Resolution 01-2025 — Waiver of certain penalties and interest: the board approved a motion authorizing the tax commissioner to waive interest and penalties in cases the commissioner determines meet specified conditions (for example, new owners who have 60 days to pay taxes after a sale). Commissioners modified the resolution during discussion to add a reporting requirement; the tax commissioner agreed to provide periodic (quarterly) reports to the board about waivers granted. • Resolution 02-2025 — Corrections to the tax digest and processing refunds: the board approved language authorizing adjustments to tax bills and refunds when errors, appeals, exemptions or assessor corrections are received from the assessor’s office. • Resolution 03-2025 — Collections of small tax bills: the board approved allowing the tax software system to omit mailing tax bills below a small-dollar threshold (staff estimated roughly 25–40 such bills depending on the year) where the cost to mail exceeds the amount due and to purge uncollectible small delinquencies in accordance with statutory limits.
Authorization to accept checks: The board also reaffirmed longstanding authority for the tax office to accept personal checks as payment and noted that staff will pursue collection when checks do not clear.
Votes and roll-call notations were taken for each item. Several board members asked for copies or quarterly summaries of tax-office corrections, waivers and refunds so the board could review administrative activity. No financial estimates beyond the vendor buyer premium and a staff estimate of small unpaid bills were offered at the meeting.
Below is a summary of the formal actions recorded at the meeting.
