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Purchasing agent outlines FY2025 procurement plan, sets 180‑day solicitation target
Summary
Metro purchasing staff told the Budget & Finance procurement work group it has completed kaizen reviews, set targets to reduce some procurements from about 300 days to a 180‑day blended cycle, and is pursuing staffing, training and vendor‑performance changes. Councilmembers asked for better upfront memos on cooperative and sole‑source contracts.
The Metro purchasing agent presented an FY2025 procurement strategy update to the Budget & Finance Committee procurement work group, outlining a plan to reduce procurement cycle times, standardize buyer practices and expand training while continuing vendor performance management and cooperative purchasing.
The purchasing agent said some large solicitations have taken “upwards of 300 days” from start to award and that the department is aiming for a 180‑day blended target from requisition through contract execution. The office has set phased internal targets for steps it controls — for example, a 10‑day target for receipt-to-assignment and a 35‑day target for solicitation preparation — while noting legal review and contract negotiations (the department’s step 6–7) remain outside procurement’s direct control.
Why it matters: procurement timing affects department budgets, service continuity and the council’s review calendar. Council members used…
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