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County authorizes payment of outstanding GPS-monitoring invoices and plans MOU revisions with district attorney
Summary
The Policy & Governance Committee authorized payment of unpaid invoices totaling $21,699.96 related to pretrial GPS monitoring from county fund 30:10, and directed staff to work with the District Attorney’s office to amend the governing MOU and clarify ongoing reimbursement and indigent funding arrangements.
The Oklahoma County Policy & Governance Committee approved a motion to pay outstanding invoices tied to the county’s pretrial release supervision and GPS monitoring program and directed staff to negotiate an amended memorandum of understanding (MOU) with the District Attorney’s office to clarify invoicing and indigent payment handling.
Why it matters: The committee was told unpaid invoices dating from August through December total $21,699.96. Committee members flagged the need for a clearer contract structure so that recurrent vendor bills and indigent payments are handled automatically and transparently going forward.
Financial details presented by county staff included two relevant funds: “30:10,” which currently held $38,695.48, and “30:20,” which held $59,977.60. Staff recommended using money from fund 30:10 to pay Allied Universal and to revise accounting flows so GPS fees paid by participants feed the operating account. Staff also reported $13,609.97 in benefits line items tied to a retired staff member that could offset GPS costs.
Miranda, identified in the meeting as a county financial specialist, summarized the figures: "There's a 30 10 fund that has $38,695.48, and there's a 30 20 fund with $59,977.60." The committee discussed directing the District Attorney’s office to create a state contract or a direct reimbursement arrangement with the vendor to streamline payments in the future.
Action taken: On motion, the committee authorized payment of outstanding invoices totalling $21,699.96 from fund 30:10 to bring the county current with the GPS monitoring vendor. The committee also instructed staff to draft an amended MOU clarifying responsibilities, a not-to-exceed budget and a process for indigent services, and to return that amended MOU to Policy & Governance in February for approval before it goes across the Board of County Commissioners.
Staff noted that GPS monitoring invoices vary month to month; an average monthly bill was discussed at about $3,000, and additional costs classified as “loss and damages” totaled $8,327.16 in the reported period. Committee members agreed to pay the outstanding invoices promptly to avoid vendor disruption and pursue a longer‑term contractual solution.
Ending: The committee authorized the immediate payment and asked staff to return with a revised MOU, full budget and reimbursement process in February; staff will also confirm monthly staffing and equipment costs to include in the amended agreement.
