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Brookfield board passes engineering, water and fee measures; reappoints beautification commissioner
Summary
The Brookfield Village Board on Jan. 13 approved a package of engineering contracts, multiple water‑project change orders, a supplemental GIS work plan and an ordinance adjusting building‑permit fees, and it reappointed a member to the Beautification Commission.
The Brookfield Village Board on Monday night approved a package of resolutions and ordinances covering engineering contracts, water‑system change orders, a supplemental GIS agreement and a change in building‑permit fees.
Board members voted unanimously on a series of motions and resolutions that included agreements with Edwin Hancock Engineering and the Illinois Department of Transportation, several change orders tied to the 2024 Lehi water service and water‑main work, and a supplemental statement of work with Municipal GIS Partners. The board also approved two corporate warrants covering bills for December 23, 2024 and January 13, 2025, and reappointed Susan Groner to the Beautification Commission.
The board approved four measures related to the village’s water projects: three change‑order resolutions for phases of the 2024 Lehi water service replacement program and one change order for the 2024 Water Main Improvements project. Trustees were told the village has received IEPA authorization for additional funding that will cover the extra lead service replacements encountered in the field. All water‑project change orders were approved by roll call.
The board adopted an ordinance to opt into a supplemental statement of work with Municipal GIS Partners, a consortium provider the village has used to digitize and streamline processes. Officials said the work will fund additional business‑process automation inside the Microsoft 365 environment the village already uses.
Trustees also passed an ordinance to adjust building permits and related fees; the minimum permit fee was raised and a plan‑review fee structure was added. That ordinance passed on a roll call vote that included one “no” vote from Trustee Cote; the other roll‑call votes were recorded as aye.
Votes at a glance (motions/resolutions/ordinances approved): - Approve corporate warrant dated Dec. 23, 2024, $494,564.51 — motion by Trustee Cote; second Trustee Kalusnick; vote: ayes recorded, motion passed. - Approve corporate warrant dated Jan. 13, 2025, $3,292,987.82 — motion by Trustee Cote; second Trustee Kluszny; vote: ayes recorded, motion passed. The Jan. 13 warrant included a roughly $1.2 million invoice tied to Du Bois/Creekside Park construction work; board discussion said the larger project cost was $5.7 million with a roughly $2 million federal share and additional WRD contributions; village staff said contingency reimbursement is expected to reduce the village’s net share. - Reappoint Susan Groner to the Beautification Commission, term to Jan. 24, 2028 — motion by Trustee Kalusnick; second Trustee GaHooley; roll call: ayes recorded, motion passed; Groner was sworn in. - Resolution authorizing execution of a local public agency engineering services agreement with Edwin Hancock Engineering (Grand Boulevard surface transportation project) — motion by Trustee GaHooley; second Trustee Naramatsu; roll call: ayes recorded, motion passed. - Resolution authorizing execution of a local public agency agreement with the Illinois Department of Transportation — motion by Trustee Kalusnick; second Trustee Hendricks; roll call: ayes recorded, motion passed. - Resolution (change order #1, phase 1) for the 2024 Lehi water service replacement project — motion by Trustee Cote; second Trustee Naramatsu; roll call: ayes recorded, motion passed. (Change‑order amount not specified in the meeting packet/minutes.) - Resolution (change order #1, phase 2) for the 2024 Lehi water service replacement project, $359,605 to 5 Star Energy Services LLC — motion by Trustee Cote; second Trustee Naramatsu; roll call: ayes recorded, motion passed. - Resolution (change order #1, phase 3) for the 2024 Lehi water service replacement project, $266,300 to 5 Star Energy Services LLC — motion by Trustee Naramatsu; second Trustee Kalusnick; roll call: ayes recorded, motion passed. - Resolution (change order #2) for the 2024 Water Main Improvements project, $150,500 to Suburban General Construction, Inc. — motion by Trustee Kalusnick; second Trustee Hendricks; roll call: ayes recorded, motion passed. - Ordinance authorizing a supplemental statement of work with Municipal GIS Partners, Inc. — motion by Trustee Cote; second Trustee Kalusnick; roll call: ayes recorded, ordinance adopted. - Ordinance adjusting building permits and other fees (including maintaining the 1.75% general permit fee, raising the minimum permit fee to $100 and adding a plan‑review fee structure) — motion by Trustee Kalusnick; second Trustee Naramatsu; roll call: 5 ayes, 1 no (Trustee Cote); ordinance adopted.
Several routine and procedural motions (omnibus agenda, adjournment) also passed by roll call. The meeting record shows no failed measures on the agenda.
The board closed its public agenda at 7:38 p.m. and moved to a Committee of the Whole meeting.
Ending note: The meeting record includes materials referenced by staff (memos, change‑order backup and a fee memo) for public review; specific change‑order quantities and the phase‑1 amount were discussed in staff memos but the numeric amount for one change order was not read aloud and therefore is recorded as not specified in the minutes.
