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Stonecrest reports finance hires, audit work and ClearGov rollout; council asks for more transparency
Summary
City Manager Scruggs reported recent finance hires, consultant work on FY24 close and use of ClearGov for transparency; council asked for updated financial reports, a check register for payments under $25,000 and status on AR/offer funds.
City Manager Scruggs provided a financial update at the Jan. 13 work session, reporting recent hires and near-term finance priorities. Scruggs said the city has filled deputy finance director, procurement manager, accountant and purchasing coordinator roles and is still seeking appointment of a permanent finance director, plus an internal auditor and grant administrator.
Scruggs said the city is working with a financial consultant to close FY24, to prepare FY25 schedules and to assist with audits for 2021–24. Staff will implement ClearGov financial-transparency software and update the city website to post more current financial reports. Scruggs said the consultant will help reconcile prior years and prepare schedules for audits.
Council members asked for specific updates and documents. Councilmember Graves requested the officers/fund status and asked that staff provide up-to-date posted financials; another councilmember requested a check register of payments under $25,000 that includes transaction date, vendor and receiving department. Scruggs said staff will follow up and circulate requested reports when available and that he would schedule ongoing training related to the city’s Tyler Technologies implementation for staff with procurement and finance responsibilities.
Scruggs also reported ongoing work on a City Banner project and other administrative items. Council members asked for continued updates and a proposed schedule for training and posting of financial transparency documents to the city website.
