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District outlines bond project delivery schedule; staff warns pre-bond design fees could be multi-six-figures
Summary
Facilities staff presented a project delivery schedule tied to a potential April bond, estimating a roughly nine-month design window for major projects and warning that pre-bond design or preconstruction services could reach multi-six-figure costs.
Facilities staff outlined a project delivery schedule for bond-funded work and described steps the district would take if voters approve a bond in April.
"We're always shooting for a summer" move-in, Mr. Garel, a facilities staff member, said in a high-level timeline for major projects. He described a three-phase design process for large projects: schematic design (~2 months), design development (~3 months) and construction documents (about 3+ months), and said those phases could total roughly nine months for large projects.
Using that schedule as an example, Garel said bidding would occur in the fall of 2025 with construction starting in late 2025 or early 2026, targeting a earliest completion and move-in in the summer of 2027 for major projects. "So as it stands now for our big projects, we're looking at summer of 27 would be our earliest completion date to be moving in," he said.
Garel explained that for larger projects the district plans to use construction manager-at-risk delivery and modify the selection process to require shortlisted construction managers to price fully designed projects so the district will have a guaranteed maximum price. "What law tells us is that we have to then submit an RFP to select the person on, some scoring that has a cost element to it," he said, adding the district will issue an RFQ as state law requires.
A committee member asked how much the district might commit before the bond vote. Garel said design fees had not yet been finalized and that staff had hesitated to engage architects before the final project list was set, but warned: "If we were to start design in the short term, it could be, you know, multi 6 figure number though." Staff said they would return in February with a pre-bond preconstruction services estimate.
No formal actions were recorded on awarding pre-bond contracts during the meeting; staff said they would provide cost proposals and phasing information for committee consideration.
