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Register asks to finish scanning old plan books; committee reviews one‑time $83,000 restoration option
Summary
The register told the committee about a multi‑year program to digitize and restore 136 bound plan books; committee members discussed a one‑time $83,000 option to finish the work and remove an annual $40,000 line.
The register told the budget committee that the office has been restoring bound plan books and scanning records for several years and proposed a one‑time approach to finish the remaining work. The office reported 136 remaining books and described a vendor process that would complete the backlog in a single, one‑time $83,000 project rather than continuing annual $40,000‑per‑year work.
Committee members discussed the historical preservation value and the operational need; staff described the poor physical condition of many books and said a complete digital restoration would preserve images before they deteriorate beyond legibility. The register said the county had been restoring two books per year, often at about $40,000 total per year, and the vendor estimated $83,000 to complete the remaining books as a single project.
Members supported the one‑time completion approach in principle, noting that doing the work now would eliminate the recurring line item and preserve records. Committee staff noted the project would be funded from the county budget and asked administration to confirm procurement details and a payment schedule.
