Resident’s variance hearing delayed after staff finds application incomplete; staff apologizes for noticing error

A Panama City resident seeking a variance confronted staff during the meeting’s public‑comment period after a sign in his yard listed a Jan. 13 hearing. Planning staff told the resident the application was incomplete and that required legal notice steps had not been completed, so the item could not be heard at the meeting.

Jonathan Robbins (address given as 1206 East Third Street) said he had a stop‑work order in place on a gangway/access point to a dock and expected the variance to be heard. Staff acknowledged the sign had been posted prematurely, apologized for the error and said that in addition to the sign, two other notice requirements — a legal ad and mailed notices — are required for variances and had not been completed. Staff offered to work with the resident to complete the application materials and place the request on the February agenda.

Staff and board members described the remedy as having the applicant complete the application package so staff can prepare a report and staff mailings can be sent; staff said it will assist the resident with next steps. Staff also advised the resident to contact the building department and code enforcement about whether portions of work (for example, power or dock elements not covered by the variance issue) could continue while the variance is pending.

Staff emphasized that the board could only hear a variance when all notice requirements and application materials are in the record; without them, the board would lack the evidence necessary to act. The board indicated the variance request would be decided at the February meeting if the application is completed and notices are issued.