Committee members discussed whether outside vendors should be required to register before soliciting county employees in the courthouse after an insurance representative went through multiple departments and collected personal data.

Staff described the incident: an outside representative for an insurance product visited county offices ahead of open enrollment, approached employees in several departments, and requested personal information in some cases. Committee members said the outreach created concern because some employees provided Social Security numbers or other personal details without prior notice.

Members suggested handling third‑party vendor outreach through scheduled open‑enrollment events with other insurance vendors, publishing vendor notices in an employee newsletter, and considering a registration requirement for solicitors on county property (the idea mirrors municipal solicit‑registration programs). Committee members asked staff to place a broader solicitations policy item on the next meeting’s agenda so the committee can consider formal rules restricting unscheduled vendor visits.

An insurance representative identified in the meeting as Simone answered procedural questions and provided contact information; no disciplinary action was taken at the meeting, and the committee did not adopt a new policy during the session. Instead, members directed staff to draft options for formal registration or scheduling requirements and to include the vendor‑solicitation topic on next month’s agenda.