Committee approves updated data governance plan; advisory group recommended limited use for 'over‑the‑shoulder' access
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Summary
The committee approved draft 2 of Board Policy 3006 (data governance plan); staff said an advisory group recommended clarifications and limited scope for any over‑the‑shoulder data disclosure capability.
The committee approved draft 2 of Board Policy 3006, the USBE data governance plan, and forwarded it to the full board for recommendation.
Director of privacy Katie Chalice told the committee staff and the Student Data Protection Advisory Group had reviewed the draft. The advisory group voted to recommend committee approval of draft 2 with non‑substantive wording changes and recommended limiting the board’s over‑the‑shoulder data disclosure capability in scope and use.
Committee members asked about specific non‑substantive clarifications and staff explained changes included reorganizing sections for clarity and replacing permissive terms ("may review/approve") with clearer review or approval language in some places to ensure consistent implementation.
The committee moved and passed the motion to approve draft 2 and forward it for board consideration. Staff said they would incorporate a small number of further technical edits and non‑substantive suggestions already submitted by board members.
Ending: The data governance plan advances to the full board for final action; staff will finalize technical edits prior to that meeting.