The Town of Southborough golf committee discussed replacing outgoing member Rosemary, assigned tasks for creating agendas and minutes and approved the Nov. 14 meeting minutes.

Committee members agreed that the committee needs new members after Rosemary said she is leaving. The committee chair said they will take responsibility for creating agendas and scheduling meetings, and asked for a volunteer to serve as secretary to prepare simple minutes recording attendance, votes and decisions. At the meeting a member moved to approve the Nov. 14 minutes; the committee approved the motion by voice vote. The committee scheduled its next meeting for Feb. 6 at 9 a.m.

The conversation focused on practical handoffs: the chair offered to “create agendas and schedule meetings,” and explained the minutes should capture “who attends, what votes are taken, and what decisions are made.” Members discussed outreach to potential recruits (Carol, Diane, Susan, Amy were mentioned as possible candidates) and confirmed the committee’s membership limit and quorum rules — the committee must have at least three members and is set up for no more than five.

The chair said the names of recommended appointees will be forwarded to the town’s Select Board for approval before anyone is added to the committee. Members agreed to follow up individually with people who might be interested and to return with recommendations at the next meeting.

For record-keeping, the committee agreed the person acting as secretary should record attendees, tally votes when taken and note formal decisions. The chair closed the item by confirming the Feb. 6 date and moving on to other agenda items.