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Miami Lakes veterans committee sets event dates, approves $100 banner delivery fee and donates leftover shirts to Toyota
Summary
At a Miami Lakes Veterans Committee meeting, members reviewed the Reindeer Run after-action, approved donating leftover event shirts to Headquarters Toyota, set a date for Fishing with America’s Finest, authorized a $100 banner delivery fee, tentatively scheduled the next Reindeer Run and conducted annual officer elections.
The Miami Lakes Veterans Committee on an evening meeting at the Mary Collins Center approved several event, logistics and budget motions, including donating remaining race shirts to Headquarters Toyota, setting Fishing with America’s Finest for April 5, 2025, and authorizing a $100 payment to have event banners removed and delivered to town storage.
Committee members framed the decisions as pragmatic steps to reduce volunteer workload and to lock in dates for upcoming community events. The committee also tentatively set the next Reindeer Run for Dec. 13, 2025, and completed its annual officer nominations and approvals by voice vote.
The committee heard a recap of the most recent Reindeer Run: organizers reported 449 registrations for the most recent race and a three-year total of 1,587 registrations. Meeting remarks said total race-related revenue stood at about $55,000 the night before final accounting and was expected to finish closer to $57,000; net revenue figures were not finalized at the meeting. Committee members confirmed a previously agreed revenue allocation formula: 50% to a Veterans Monument fund, 30% to the Veterans Family Scholarship, and 20% to American Legion Post (allocations as reported during the meeting).
Members discussed volunteer coordination and event logistics. Committee members said volunteer no-shows during swag-bag assembly and the effort needed to retrieve banners from the vendor had increased the workload on a small group of volunteers. To reduce volunteer time and compensate for staff limitations, the committee voted to pay a vendor for banner removal and delivery rather than ask volunteers to pick up and transport banners to town storage.
On a motion recorded in the meeting, the committee approved paying $100 to the contractor (vendor identified during the discussion as A3 Visuals) to take down banners and deliver them to the Mary Collins Center for storage. The motion was seconded and approved by voice vote; no written roll-call tally was provided.
The committee also voted to allow Headquarters Toyota to keep remaining event shirts as an in-kind recognition of volunteer support. That motion was seconded and approved by voice vote.
Committee members set Fishing with America’s Finest for April 5, 2025, with an approximate 9:30 a.m. start time and discussed reserving part of Veterans Park for the event. Members debated spring-break and other local calendar conflicts and discussed alternatives before settling on April 5. The committee also approved, by voice vote, a tentative date of Dec. 13, 2025, for the next Reindeer Run and asked staff to hold that date pending final vendor confirmation.
The committee completed its annual officer process. Nominations were made and accepted for chair, vice-chair and secretary; members approved the slate by voice vote. The meeting adjourned following a summary of upcoming events including Arbor Day and the April fishing event.
Votes and formal actions taken at the meeting are summarized below.
