Page County denies most late reimbursement claims; approves payment for one August 2024 ISAC claim if submitted

The Page County Board of Supervisors voted to pay one late reimbursement if the claimant submits the documentation for an August 2024 Iowa State Association of Counties (ISAC) meeting; the board declined to pay multiple older claims submitted in late December that relate to prior fiscal years.

Auditor Judy and supervisors discussed the county’s normal practice of submitting meeting-related claims in the same fiscal year as the expense. The board reviewed a set of claims that county staff said were submitted by William Jacob on Dec. 27; the claims covered dates in fiscal years 2021–22, 2022–23 and 2023–24. Supervisors said claims that are several fiscal years old should not generally be paid because doing so would distort current fiscal-year budgets.

After discussion, a supervisor moved that the county will pay Jacob’s August 2024 ISAC hotel and mileage reimbursement if he provides the August 2024 receipts; the board voted in favor and the motion carried. Supervisors agreed the other older claims submitted on Dec. 27 would not be paid. No dollar amounts were approved for the older claims. The board directed staff to look for any 2024 receipts and to process them if received.

Transcript remarks cited a hotel charge for a 2023/2024 claim that was discussed as $378.56 (reported by a speaker during the discussion) and a mileage total of 268 miles for one claim; supervisors treated those figures as part of an overall conversation about reasonable reimbursement but did not approve payment of the older claims. The board also acknowledged that the county auditor’s office circulates an annual claims-deadline notice to departments.