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Clayton council sets timeline to pursue fire department lease talks after no response
Summary
Council members said they have not received a response from the town’s fire department on a proposed lease agreement and agreed on a staged follow-up plan: send an initial reminder, a second follow-up by the February meeting, and have Graham send a formal communication in March if there is still no response.
The Town of Clayton council discussed an outstanding lease agreement with the town’s fire department and agreed to a staged follow-up plan after staff reported no response from the department.
Staff reported they sent a draft tentative lease agreement on Dec. 13 and have not yet received a reply from Chief Russell or Mr. Butler. Council members expressed concern that the status quo — a tenant occupying municipal space without a signed lease — should not continue indefinitely.
Council direction on next steps was recorded as: send a reminder email immediately, send a second follow-up if there is no reply by the February meeting, and, if there is still no engagement by March, have Graham send a formal communication. Meeting remarks also noted the council’s discretion in enforcement but an interest in avoiding a heavy-handed approach.
No formal motion was recorded; the transcript captures the council’s consensus for incremental follow-up rather than an immediate enforcement step.
Why it matters: A signed lease clarifies responsibilities for building work, repairs and approvals, and protects the town from unexpected invoices for work it did not authorize.
