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Homeless Planning Council approves 2025 point-in-time count methodology
Summary
The Homeless Planning Council approved a complete-census point-in-time count for Jan. 23, 2025, adopting the Hyperion app and procedures for volunteer teams and privacy protections under HMIS policy.
The Homeless Planning Council voted to approve the 2025 point-in-time (PIT) count methodology, adopting a complete-census approach and a new data-collection app, the council heard.
The methodology sets Jan. 23, 2025, as the PIT date with a Jan. 30 backup and calls for canvassing everyone sleeping outside across the county. The council will use the Hyperion mobile app for collection; staff said Hyperion was chosen after consultations with other continua that praised its mapping and team coordination features. The methodology includes training requirements for team leads, two mandatory Narcan trainings, and a plan to transport volunteers or participants to the Metro cold-weather shelter if it is open on the night of the count.
Why it matters: HUD requires jurisdictions to conduct a PIT count in the last 10 days of January. The chosen methodology — a citywide, complete census with digital mapping and team coordination — shapes resource allocation, federal reporting and how service providers identify hot spots for outreach during the year.
Council members and staff described the operational and privacy safeguards that will govern the count. Nathan Scarlett, outreach specialist with People Loving Nashville and a PIT subcommittee lead, said the teams will ask about housing acceptability and a limited set of additional questions, and that data collected through Hyperion will be subject to the same privacy and security standards that govern the jurisdiction’s Homeless Management Information System (HMIS).
“We have about 20 team leads and more than 100 team members,” Nathan Scarlett said. “We’re doing a complete census; everyone sleeping outside will be counted or surveyed, and if the cold-weather shelter is open we’ll have transportation available to offer it that night.”
The motion to approve the methodology was moved by Jamie Villegas and seconded by Jaha Martin; the council chair announced the motion passed unanimously.
What’s next: Staff will finalize volunteer rosters, publish training dates and coordinate Hyperion access and privacy compliance ahead of Jan. 23. The PIT count results will be used in local planning and HUD reporting.
