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Fairfield Township trustees approve organizational appointments, administrative authorities and several purchases
Summary
At its Jan. 7 meeting, the Fairfield Township Board of Trustees approved officer appointments, adopted a slate of routine resolutions on salaries, rates and meeting schedules, authorized purchase limits and approved several departmental purchases; vote tallies were unanimous where recorded.
The Fairfield Township Board of Trustees adopted its 2025 organizational slate and approved routine fiscal and administrative resolutions during its Jan. 7 organizational and regular meetings, then approved several departmental purchases in the regular meeting.
Key outcomes at a glance:
- Chair and vice chair: The board appointed Michael Berding as chairperson and Shannon Harkenmeyer as vice chairperson (roll calls recorded unanimous "yes" votes by the trustees present).
- Appointments and reappointments: Trustees reappointed members to the 2025 Volunteer Firefighters Fund Board (names read into the record) and appointed Trustee Harkenmeyer as the township representative to the EMA advisory council. The board also appointed a trustee to the Fairfield Township/City of Fairfield JED board.
- Resolutions adopted (selected): Resolution 25-01 (trustee salaries set by the ORC) adopted; 25-02 (fiscal officer salary per ORC) adopted; 25-03 (mileage reimbursement set to IRS rate effective Jan. 1, 2025) adopted; 25-04 (meal per diem maximum of $50/day) adopted; 25-05 (2025 regular meeting schedule, second Tuesday each month at 7 p.m.) adopted; 25-06 (holiday schedule) adopted; 25-07 (2025 zoning fee schedule) adopted; 25-08 (administrator authorized to execute purchases/contracts up to $7,500) adopted; 25-09 (department heads authorized to execute purchases/contracts up to $1,500) adopted; 25-10 (establish competitive bidding process) adopted; 25-11 (fiscal officer authorized to open purchase orders for normal business) adopted. Recorded roll calls showed unanimous approval by trustees present for each resolution.
- Departmental purchases approved: Resolution 25-18 authorized purchase of a mobile storage system for the police property room from Patterson Pope for $32,854.80 (approved, unanimous roll call). Resolution 25-19 authorized the administrator to execute an agreement with the Butler County Emergency Management Cooperative Program for $12,600.50 (approved, unanimous roll call). Resolution 25-20 approved covering $17,906.28 toward a $67,906.28 purchase of 13 mobile radios from Motorola Solutions for the fire department; the balance was funded by a $50,000 grant awarded to the department (approved, unanimous roll call).
- Fiscal motion: Trustees authorized a transfer of $25,100 from the general fund to the Fairfield Township/City of Fairfield JED board to cover an outstanding insurance payment; trustees recorded unanimous approval.
Voting details and procedure: For each resolution and purchase authorization, the transcript records a roll-call vote. The recorded roll calls list trustees saying "Yes" for each motion; the board characterized the consent and resolution items as routine and enacted them by single motions where appropriate.
What was not decided: The board discussed (but did not vote on) a ladder truck funding plan and awaited further staff analysis; likewise the EMA structural questions were left for county-level study and local follow-up.
Ending: The board adjourned after entering and returning from an executive session; no actions followed the executive session.
