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City to shift outdoor-dining program to rolling applications; Mod/Mott Street lead times expected to fall
Summary
Staff reported survey results from the citywide outdoor-dining pilot launched in 2022 and proposed program changes including a rolling application window, clearer guidelines for businesses, and a vendor agreement expected to shorten equipment lead times.
City staff updated the University Hill commissioners Jan. 7 on the citywide outdoor-dining pilot, launched in September 2022 and currently scheduled to expire in October 2027.
Reagan (city staff) summarized a participant survey (12 of 21 businesses responded) that found broad support: most respondents said outdoor dining increased vibrancy and reported an average revenue gain of 7.3 percent and a total of 14 new hires tied to the program. Staff said businesses also requested clearer guidelines on lighting, heating, cleaning and other operating questions and asked for a later application window so leased infrastructure can arrive before peak season.
To address those concerns, staff proposed moving to a rolling application window (the current window is Feb. 1–March 1) and simplifying program guidance on the city website. Reagan said the city purchases or leases infrastructure in coordination with a manufacturer; staff named the supplier as Mott Street (Durango) and reported that supplier’s manufacturing model has changed, enabling faster turnaround. "They have promised us a 6 week delivery time moving forward," Reagan said, noting past lead times of six to 12 weeks.
Staff said the program allows two options for businesses: lease city infrastructure or buy compliant equipment privately. The permits are specific to the business that applied and the city described the occupancy agreement as a revocable lease of public right-of-way; staff said businesses can negotiate sub-uses among themselves but liquor and permitting rules still apply.
Reagan said staff intend to take a Council proposal in 2025 to consider making the program permanent. Commissioners asked whether more Hill businesses participate; staff said only one Hill location currently uses a patio under the program but that rolling applications will launch before Feb. 1 to encourage applications.
No formal action was taken. Staff will finalize updated guidelines, implement a rolling application process and pursue an agreement renewal with Mott Street intended to shorten equipment lead times.
