Village awards three-year water meter services contract to HBK at lower cost
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Summary
The board approved a 2025–2027 contract with HBK Water Meter Services for meter testing, replacement and pump inspections, with year-one spending capped at $163,514; staff cited HBK's experience and integration with the village asset-management system.
The Village Board approved a three-year contract, with the option for two one-year renewals, with HBK Water Meter Services of Palatine to perform water meter testing, replacements and repairs and related inspections. The board approved the contract by roll call; the agreed not-to-exceed amount for 2025 is $163,514.
Sean Dorsey, director of public works, said the contract consolidates meter work and required sump-pump inspections and is intended to reduce unaccounted-for water. Dorsey told the board the village solicited six proposals and received two; HBK was the highest-rated proposer and the lowest-cost bidder for a representative "bucket" of expected annual work. "HBK was quite a bit cheaper," Dorsey said of the comparison to the other bidder.
Dorsey said HBK has held the village contract for decades, enters completed work directly into the village's cloud-based asset-management system, and committed to hold prices for the initial three-year term. Staff recommended budgeting a small contingency and limiting 2026 and 2027 expenditures to amounts approved in future budgets.
A motion "to concur with staff recommendation" to award the contract was made and seconded on the record; the clerk called the roll. Trustees Dante, Filippone, Gens, Grossi and Matuszak voted "aye," and the motion passed.
The contract is to be performed by a licensed Illinois plumbing contractor employing licensed plumbers; the village will authorize expenditures for future years via subsequent budgets and will consider two additional one-year renewals with agreement from both parties.