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Finance director presents budget calendar; commissioners discuss budget committee leadership and committee assignments
Summary
The finance director presented the 2025 budget calendar and openings for citizen appointments. Commissioners agreed to aim for a commissioner to chair the budget committee and asked staff to proceed with appointment timelines; they also discussed representation on the Homeless Solutions Coalition of Clackamas County.
The City of Oregon City's finance director presented the 2025 budget calendar at the Jan. 7 meeting and outlined critical dates, public training and the timeline leading to a June 4 anticipated budget adoption and the legal June 30 deadline.
Finance Director Jacob Zook described a calendar that separates city and urban renewal budget cycles, highlighted a Feb. 7–8 goal-setting retreat, a March 18 "Budget 101" training for new budget committee members and an anticipated June 4 adoption date. He noted advertisement and public-notice requirements that constrain schedule flexibility.
Commissioners raised two procedural topics: (1) the chair of the budget committee. One commissioner strongly recommended that a sitting city commissioner chair the budget committee with a citizen as vice chair, citing past experiences where citizen chairs struggled with running the meeting efficiently. The commission signaled support for that approach and asked the mayor or the designated commissioner to communicate that preference to the budget committee.
(2) Citizen membership residency. A commissioner asked whether citizen appointments to the budget committees must be Oregon City residents. Staff confirmed that citizen membership is restricted to Oregon City residents and that the requirement stems from state law.
The commission also reviewed a list of commission committee assignments. Commissioners asked for more information about the Homeless Solutions Coalition of Clackamas County and whether other jurisdictions participate. Staff explained that the Coalition created a slot for a city commissioner to serve as an ex officio, nonvoting member and said the commission could designate a representative. Commissioners asked staff to confirm the coalition's composition and return with a recommended assignment; two commissioners were asked to remain on the C4 committee until assignments are finalized.
The finance director said staff will return with appointment recommendations and that applications for committee openings remain open until mid-January, with appointments anticipated in February.
