Kingston planning staff reported they cannot locate a signed extension for a previously approved land-conversion project filed by Dan Parks, which prompted the board to say the applicant must reapply and a public hearing will be required unless a signed document is produced.

The matter is significant for neighbors and for enforcement because, without a verifiable extension on the public record, the planning board cannot treat the approval as active and neighbors may reasonably expect the activity to cease pending renewed public review.

Town planner Glenn Greenwood and land-use administrator Robin Carter said staff have a draft agreement showing an extension to 2025 but cannot find a signed, filed copy. Carter said she has reached out to the applicant and told him the board will require notification to abutters and a public hearing unless the signed extension is produced. Board members advised staff to request any signed evidence from the applicant and, if none is provided, to require reapplication; the likely next deadline for an application would result in a hearing in March.

The board did not take a formal vote on the extension at this meeting. Members directed staff to continue searching records, request the signed extension from the applicant and prepare for a public hearing if necessary. The board emphasized it does not want to subject the applicant to unnecessary process if staff can locate a valid signed extension, but staff could find no signed record at the time of the meeting.