Members of the Hampden‑Wilbraham Regional School District Policy Subcommittee spent substantial time discussing a draft statement on artificial intelligence and generative AI but did not take formal action.

Subcommittee members described multiple sources for the draft: materials from a state leadership association training, and a separate, shorter draft produced by a group of high‑school teachers. Committee members asked for a single districtwide statement rather than a high school–only statement and agreed to circulate the current draft to faculty across the district for additional feedback before seeking formal approval.

Members raised specific concerns that the draft no longer contained language about student‑data agreements. The transcript records discussion that any AI tools used with students should have an appropriate student data‑use agreement in place; subcommittee members asked staff to reintroduce that language in a future draft. The group also discussed limiting student use of AI tools that expose student identifiers and suggested adding explicit prohibitions on distributing student photos or videos to services that lack appropriate data protections.

The subcommittee also discussed staff use: members debated whether staff at school should be allowed to use AI tools that do not have student data protections and whether the draft should set non‑binding ‘‘do not’’ guidelines for staff. Committee members asked for clearer, single‑path guidance on staff usage in the next draft.

Separately, members described a planned summer program — organized by an outside group with ties to Stanford — that would offer students and faculty an intensive, project‑based AI program and some scholarships; committee members described that program as distinct from the generative‑AI policy under discussion.

No motion to adopt or forward the AI statement was made; members said they would seek more faculty and staff input and return to the subcommittee with revisions.