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Votes at a glance: Verona council approves a range of resolutions, ordinances and contracts
Summary
Monday’s Common Council meeting produced multiple approvals: minutes and bills, several committee recommendations, a municipal revenue bond to EPIC Systems, and design or intergovernmental agreements. Most items were approved by voice vote; one councilor abstained on the EPIC bond due to employment ties.
The Verona Common Council took a number of formal votes during its Dec. 9, 2024 meeting. Below are the actions summarized with the motion text, mover/second where recorded, and the outcome as captured in the meeting record.
Minutes and financial approvals
- Approval of meeting minutes (Nov. 11, 2024): Motion to approve the November 11 minutes by Ald. Helmke; second by Ald. Posey. Outcome: approved by voice vote.
- Payment of bills totaling $1,692,925.30: Motion by Ald. Helmke; second by Ald. Posey. Major line items noted in the explanation included a $354,000 payment to Art House 360 and engineering payments to JT Engineering and AECOM. Outcome: approved by voice vote.
Personnel and policy actions
- City administrative policy No. 2 (Expense reimbursement and travel): Motion to approve by Ald. Helmke; second by Ald. Hoex. The update aligns meal allowances with GSA per diem rates, clarifies approval authority and timetables, and adds taxability language. Outcome: approved by voice vote.
Public safety and planning actions
- Change of agent for Kwik Trip, Inc. (Kwik Trip #837, 400 E. Verona Ave.): Motion to approve by Ald. Hoex; second by Ald. Harrison. Staff reported a background check and recommended appointment of Nicole Harrison as agent. Outcome: approved by voice vote.
- Ordinance 24-1056, amending Section 10-1-27 (parking on Prairie Heights Drive): Motion by Ald. Hoex to adopt the ordinance; second by Ald. Harrison. The ordinance restricts parking on the south side between two driveways for 148 feet to allow curbside garbage receptacles to be placed unobstructed. Outcome: approved by voice vote.
Public works actions
- Sidewalk installation on Mark Drive and AECOM design amendment: Motion by Ald. Tucker Long to include sidewalk in the Mark Drive reconstruction and to approve an AECOM contract amendment for design work, contingent on city attorney and public works director approval and a not‑to‑exceed amount specified in the meeting (amount recorded in meeting as contingent wording; staff to finalize contract). Outcome: approved by voice vote.
- Intergovernmental agreement for Madison Area Municipal Stormwater Partnership (MAMSWAP): Motion by Ald. Tucker Long; second by Ald. Raithwaite. The agreement funds a shared position for stormwater information and outreach; Verona’s allocation is based on 2020 census population. Outcome: approved by voice vote.
Capital and new‑business approvals
- Resolution 24‑034 — Authorize issuance of $20,000,000 municipal revenue bond obligations to EPIC Systems Corporation (TID #11): Motion by Ald. Tucker Long; second by Ald. Helmke. Ald. Harrison announced an abstention from discussion and vote due to employment with EPIC. Outcome: approved (Ald. Harrison abstained).
- Resolution 24‑035 — Order a special election for aldermanic district 2 (to appear on April 1, 2025 Spring Election): Motion by Ald. Tucker Long; second by Ald. Helmke. Outcome: approved by voice vote.
- Design services agreement for paving the Military Ridge State Trail (old PB to west of Wildcat Way) — JT Engineering, design costs not to exceed $104,000: Motion by Ald. Helmke; second by Ald. Tucker Long. Staff advised that a land use agreement with DNR will follow in early 2025. Outcome: approved by voice vote.
How actions were recorded
Most votes were taken by voice vote; the meeting record shows no roll‑call tallies for many items. Where elected officials declared conflicts (for example, Ald. Harrison on Resolution 24‑034), the abstention was recorded in the meeting minutes. Several items included contingent or administrative approvals (for example, AECOM contract amendment contingent on city attorney approval).
Items to watch
- Follow up on AECOM design contract final not‑to‑exceed amount and contract approval. - Appraisals and options for the Public Works facility site (see separate discussion at the meeting).
