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Commissioners approve multi-year Cadmus scanning-device agreement for county jail
Summary
Sheriff Eaves described a proposed switch to a Cadmus scanning device for jail rounds; commissioners approved a multi-year agreement with an initial conversion cost and a modest annual increase in service costs.
Sheriff Eaves told the Dickson County commission at the Jan. 6 work session that the jail will switch to a Cadmus scanning device system used by deputies to record security checks, photograph incidents and maintain electronic logs.
“This is what the deputies use when they’re doing a security check every hour,” Eaves said, describing the device as “pretty much a hardened smartphone.” He said the initial cost to switch is about $4,625 and that the ongoing increase would be about $250 per month for Wi‑Fi and related services.
Eaves said the Cadmus product was developed by a Carter County jail deputy and that the department believes it provides better features and a more robust audit trail than its current provider. He emphasized the importance of detailed electronic logging to meet Tennessee Corrections Institute (TCI) compliance, noting that gaps can affect certification and funding tied to state prisoners.
Commissioner Groves moved to approve the multi‑year agreement; Commissioner Williams seconded. Because the contract term exceeds one year, the board treated it as a regular‑session approval at the work session and voted to approve the agreement by voice vote.
The county’s attorneys reviewed the agreement, Eaves said, and staff stated the item was budgeted. The contract will be implemented by the sheriff’s office and county IT staff to address Wi‑Fi coverage and upload reliability.
