Citizen Portal
Sign In

Commission adds resolution on relisting archived meeting videos; refers request to staff for legal review

2083101 · January 7, 2025

Get AI-powered insights, summaries, and transcripts

Subscribe
AI-Generated Content: All content on this page was generated by AI to highlight key points from the meeting. For complete details and context, we recommend watching the full video. so we can fix them.

Summary

Commissioner Alex DeWitt introduced a resolution directing that previously delisted YouTube recordings be relisted and that future meeting videos include embedding. The item was added to the agenda and, after discussion about state records retention rules, referred to city staff for legal review and implementation options.

Commissioner Alex DeWitt asked the Bay City Commission to relist previously removed live meeting recordings on the city YouTube channel and to enable embedding for future meeting posts so media and residents can reference meetings more easily.

DeWitt read a resolution asking that live videos be relisted “going back as far as the channel still has recordings,” that embedding be enabled for city posts, and that the city eliminate a policy of delisting live videos after six months. The resolution also directed staff to prepare an audio/video retention and publishing plan by the end of the fiscal year.

The resolution was added to the agenda by a 9‑0 roll call vote. During discussion later in the meeting staff explained the city follows state records‑retention guidance that, historically, recommended removing video once official minutes are approved. Commissioners asked whether relisting would create any cost or legal exposure; staff said there is no direct hosting cost to leave videos on YouTube but recommended a legal review because the city’s retention schedule and state guidance would need to be reconciled with any policy change.

Commissioner DeWitt moved to adopt the resolution but then agreed, after questions, to refer the item to staff for review to determine whether relisting would conflict with retention rules and to return with options. The referral passed without objection. Staff said it would report back with advice on liability, records policy adjustments and the technical steps required to relist videos and enable embedding.