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Council unanimously approves $72,797 amendment for first citywide sidewalk condition survey; minutes approved
Summary
The mayor and council voted unanimously to authorize a contract amendment with IMS to conduct a citywide sidewalk condition survey covering about 140 miles of sidewalks; the meeting also recorded unanimous approval of two sets of council minutes.
The Mayor and City Council on Jan. 6 unanimously approved a resolution authorizing the city manager to amend the contract with IMS Infrastructure Management Services to add a citywide sidewalk condition survey at a cost of $72,797.
Public Works Acting Director Brian Fields told the council the work will cover about 115 miles of city-owned sidewalks plus roughly 25 miles on state roadways that the city maintains, for a total of roughly 140 miles. “To our knowledge, this will be the first time the city has undertaken a formal citywide sidewalk condition survey,” Fields said.
How it will work: The contractor will use a sidewalk-surface tester — a golf-cart-like vehicle fitted with lasers, sensors and high-resolution, georeferenced cameras — to capture surface distress and vertical displacements (trip hazards). The survey data will be integrated into the city’s GIS and will produce a recommended five-year rehabilitation plan and funding scenarios. Fields said the work is expected to start in March and finish before the end of the calendar year; if successful, the city anticipates repeating the survey every three years.
Cost and contract context: The sidewalk amendment is an addition to an existing pavement-condition contract with IMS (the original pavement contract was approximately $123,000, awarded in September and expected to finish by April). The sidewalk work was quoted at $72,797. Council Member Rob Wu moved the resolution; the motion carried on a roll call vote with all council members recorded as aye.
Votes at a glance: - Approval of minutes, regular session Dec. 2, 2024 — motion (not specified), unanimous (Aye: Hernandez, Harris, Henderson, McNulty, Wu). Outcome: approved. - Approval of minutes, work session Dec. 9, 2024 — motion (not specified), unanimous (Aye: Hernandez, Harris, Henderson, McNulty, Wu). Outcome: approved. - Resolution to amend IMS contract for a citywide sidewalk condition survey, $72,797 — moved by Council Member Rob Wu, second not specified, unanimous (Aye: Hernandez, Harris, Henderson, McNulty, Wu). Outcome: approved.
Why it matters: City engineers said the survey will allow the Public Works Department to transition from reactive repairs to a programmatic, data-driven maintenance approach for sidewalks — improving safety by identifying and prioritizing trip hazards and other defects.
Ending: Public Works staff will schedule the survey to begin in March, incorporate the data into GIS, and return to council as needed to seek funding and to present recommended rehabilitation priorities.
