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Council adopts manager contract amendment and asks for clearer evaluation record process
Summary
Council approved a contract amendment for City Manager Donnie L. Rosenthal and discussed how manager-evaluation forms should be handled as public records; staff were directed to propose a records flow with HR and the clerk.
Lake City — The Lake City Council on Jan. 6 adopted a resolution that amended the employment agreement for City Manager Donnie L. Rosenthal. During discussion, members raised procedural questions about manager evaluations, how evaluation paperwork should be collected and how those records are subject to Florida’s public-records law (Chapter 119).
Council members reported using an evaluation form drawn from the National City Manager association as guidance and described mixed practices about whether completed evaluations should be turned in and where they should be stored. The council received legal guidance during the meeting that completed evaluation forms that constitute a record may be subject to public-records requests and that routing them through the clerk’s or HR offices is a practical way to document compliance with requests.
Council consensus was to formalize a process: members should complete individual evaluation forms, meet with the manager as appropriate, and route written evaluations through the clerk’s office or human resources so that they are available for disclosure if a public-records request is made. The city attorney offered to prepare or advise on a written process for council consideration at a future meeting.
Ending: Council approved the contract amendment and asked the city attorney and staff to return with a proposed evaluation-records process and related guidance at a subsequent meeting.
