Orland Park trustees approve $5.8 million in payments, renew software support and pass several ordinances

Orland Park—oard of Trustees on an early-January meeting approved routine financial and administrative measures, including $5,810,496.62 in accounts payable, a software maintenance renewal and a contract change order for emergency repairs at the Orland Park Health and Fitness Center.

The board approved a consent agenda of routine items and voted separately on a handful of measures that drew brief discussion: a renewal of Harris ERP enterprise software maintenance at $69,046.98; a contract change order adding $34,576 for emergency wall and tile repairs at the village fitness center (the item listed a prior contracted amount of $92,956.25 and a not-to-exceed total of $127,532.25); and an amended special-use permit to allow demolition of the Marcus Theater parking garage at 16350 La Grange Road. The board also adopted ordinances adjusting the municipal code on video gaming licenses (Title 7, Chapter 18) and Class B liquor licenses (Title 7, Chapter 4), and passed a salary ordinance amendment reclassifying a position in the police department.

Why it matters: The accounts-payable approval covers the village—ash-flow and operating obligations between Dec. 17, 2024, and Jan. 6, 2025. The fitness-center change order addresses unanticipated water and mold damage staff said were found behind walls; the board authorized extra funds to complete the repairs. The ordinance changes alter local licensing caps that affect businesses operating within Orland Park.

Key actions and outcomes

Votes at a glance

- Approval of minutes (Dec. 16, 2024): Motion to approve passed on roll call (outcome: approved).

- Accounts payable, Dec. 17, 2024—or payments through Jan. 6, 2025, in the amount of $5,810,496.62: Moved by Trustee Healy; motion approved on roll call (outcome: approved).

- Consent agenda (items a through l, including payroll for Dec. 20, 2024; data backup/ransomware services; establishment of Special Service Area No. 12; 2025 zoning map update; ordinance amending Village land development code ordinance No. 2084; agreements for legal services and stewardship projects; and community event permits): Motion to approve items a nd——tc. was made and approved on roll call (outcome: approved as presented).

- Harris ERP enterprise annual licensing and support renewal: Motion to approve renewal at a cost not to exceed $69,046.98 and authorize the village manager to execute related contracts subject to attorney review (outcome: approved on roll call).

- Orland Park Health and Fitness Center emergency wall and tile repairs, contract change order No. 2 with R. Carlson & Sons: Motion to add $34,576 to the contracted amount of $92,956.25 yielding a not-to-exceed total of $127,532.25 and to authorize execution subject to attorney review (moved by Trustee Reardon; outcome: approved on roll call). The impetus for the change order was reported as water damage and subsequent mold discovered behind walls that required additional repairs.

- Marcus Theater parking garage demolition (case No. 2024-00445; 16350 La Grange Road): Motion to adopt plan-commission recommended action and an ordinance granting an amended special-use permit to allow demolition of the garage (moved by Trustee Campos; outcome: approved on roll call). Staff said reduced seating inside the theater lowered the site's parking demand and the demolition still leaves the site with more than 7% over required parking (not including restaurant parking).

- Ordinance amending Appendices A and B to Ordinance No. 5968 (first amendment) nd salary ordinance adjustment to reclassify a police position to "data crime analyst" from "detention aid": Motion to adopt the ordinance; staff noted there is no budgetary impact and the change better staffs the police department for evolving needs (outcome: approved on roll call).

- Ordinance amending Title 7, Chapter 18 of the Orland Park Municipal Code regarding the number of video gaming licenses (cap decrease): Motion to adopt (outcome: approved on roll call).

- Ordinance amending Title 7, Chapter 4 of the Orland Park Municipal Code regarding the available number of Class B liquor licenses: Motion to adopt (outcome: approved on roll call).

Discussion highlights and context

- Fitness-center repairs: Staff reported water damage behind walls, discovery of additional damaged areas and mold that required further work. One trustee remarked the repairs were significant given the facility's earlier capital costs. The board approved the change order to ensure repairs can proceed.

- Marcus Theater parking garage: Trustees and staff discussed that the theater reduced seating when larger seats were installed; that reduction, combined with site reconfiguration, reduced parking demand and supported the demolition plan. Staff said the resulting parking supply still exceeds required minimums.

- Licensing ordinances: Trustees discussed the village's authority to adjust license caps and recalled prior changes to gaming-license caps; the vote adjusts local limits for video gaming and Class B liquor licenses.

What the board did not do

- There were no scheduled public commenters on agenda items and no municipal policy items were tabled for further study at this meeting.

Ending

The board concluded with a short period of board comments and adjourned following a unanimous roll call. The meeting included routine ceremonial remarks and community acknowledgments but no separate substantive public hearings or contested appeals recorded in the transcript.