The Coffee County Capital Outlay Committee on Jan. 2 confirmed bid schedules and authorized maintenance work and procurement steps for multiple county projects.

Bids: The committee was told bid documents for an animal shelter will be issued with a scheduled bid opening Feb. 20 at 11 a.m.; bid documents for a health department project will be issued with a bid opening on Feb. 25 at 11 a.m. Staff said both sets of documents had been approved and would be advertised soon.

Jail HVAC units: Committee members discussed replacing three HVAC units over housing pods in the jail. Maintenance staff described a plan to obtain three tiered price options (top, medium and lower price points) from the county's existing service contractor so warranty and service continuity are preserved. The committee voted to authorize staff to proceed with the service-contract vendor to get quotes. Staff warned lead times could be about 15'17 weeks depending on the units selected.

Senior center flooring and community room: Staff reported the senior center flooring installation was scheduled to begin the coming Monday and expected to take three to four days; concerns remain about toilet fixtures and privacy stalls, which staff said they are working to address. The community room renovation was deferred until lower program activity to avoid disrupting regular use; staff said the work will be staged to limit closures.

Welcome signs and right-of-way permissions: The committee discussed new welcome signage. Staff said signs proposed along state routes will require permission from the Tennessee Department of Transportation (TDOT) for each location because they are on state right-of-way; local municipal approvals (for example, from the City of Tullahoma) may also be required for signs within city limits.

The committee approved motions to proceed with the HVAC quotes and to set the listed bid dates; approvals were taken by voice vote.

Clarifying details: animal shelter bid opening Feb. 20 at 11 a.m.; health department bid opening Feb. 25 at 11 a.m.; HVAC unit lead time estimated at about 15'17 weeks; senior center flooring expected to start the coming Monday and take three to four days; welcome signs require TDOT approval and possibly municipal sign permits in Tullahoma.