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Senior Advisory Board narrows game night t-shirt choice and continues fundraising for Aug. event
Summary
Board members discussed logistics for an Aug. game-night fundraiser, selected a preferred t-shirt design, reviewed donation and ticket timelines, and confirmed that prizes must be funded from donations while the city covers food and entertainment.
Staff presented plans and materials for the Branch Connection game night fundraiser and asked the Senior Advisory Board for input on event shirts, fundraising and logistics.
Board members reviewed three t-shirt mockups and selected option B (a black shirt) as their preferred design for board shirts. Members discussed procurement and agreed the shirts were intended for board use rather than as an immediate sale item.
On fundraising, the board reported about $1,300 in donations, gift cards and in-kind items toward a $5,000 fundraising target to support prizes and swag bags; staff said the city budget covers food, entertainment and decorations but that prizes and giveaway items must be funded from money raised by the board. Board members described a plan to solicit gift-card and basket donations from local businesses and to provide solicitation letters for members to use. One board member noted that past events had moved from raffles of many small prizes to filling swag bags for attendees this year.
Ticket sales timelines disclosed at the meeting: resident ticket sales were underway as of Aug. 8; nonresident sales were scheduled to begin Aug. 15. The event will be held at the community recreation center; staff confirmed event date, time and genre but did not specify those details in the public minutes.
Board members also discussed logistics such as menu choices, procurement deadlines (materials for print must be ready for the printer by Aug. 23), donation pickup lists, and a deadline of Aug. 16 for some program collateral. A subcommittee is coordinating donations, and staff asked board members to share lists of businesses already solicited to avoid duplicate requests.
No formal vote was required; the meeting recorded consensus on the shirt selection and continued fundraising and outreach work by board volunteers and staff.
