At its last meeting of the year, the Haysville City Council approved a series of routine year-end financial items, including acceptance of the Dec. 9, 2024, minutes, approval of December expenditures, authorization of year-end encumbrances, reimbursement of petty cash on Dec. 31, 2024, and permission to pay any unanticipated invoices dated 2024 that arrive after the calendar year ended.

The actions were presented as procedural approvals to close out the city’s fiscal activity for 2024. Councilperson Martin moved to accept the minutes of Dec. 9, 2024. The council then voted, by roll call, to accept the minutes and to approve the other listed financial motions. Councilperson Hubert made the motion to reimburse petty cash on Dec. 31, 2024; a second was recorded but not attributed to a named member in the transcript.

The council discussed none of the items at length. Public comment was invited and none was offered. The motions were approved by the full body present by affirmative voice or roll-call votes during the meeting.

Votes at a glance:
- Motion to accept minutes of Dec. 9, 2024 — moved by Councilperson Martin; outcome: approved (affirmative roll-call votes by members present).
- Motion to accept summary of December expenditures — outcome: approved (affirmative roll-call votes by members present).
- Motion to approve year-end encumbrances — outcome: approved (affirmative roll-call votes by members present).
- Motion to authorize reimbursement of petty cash on Dec. 31, 2024 — moved by Councilperson Hubert; outcome: approved.
- Motion to authorize payment of any unanticipated invoices dated 2024 and received after year end — outcome: approved.
- Motion to adjourn — outcome: approved.

Why this matters: These approvals complete routine end-of-year financial housekeeping that lets the city record encumbrances, reimburse petty funds, and ensure vendors can be paid for 2024-dated invoices received after the calendar year closed. The steps are administrative and do not implement new policy or appropriate new funds beyond previously budgeted items.

The meeting concluded with unanimous approval of the listed motions. No public testimony or substantive policy debate on these items was recorded during the session.