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Bibb County board approves assessment contract, CTAE grant, procurement and policy items; all motions pass unanimously
Summary
At its public meeting, the Bibb County Board of Education approved a series of contracts, grants, procurements and policy updates, voting unanimously on a one-time assessment contract, CTAE grant awards, USDA commodity processing purchases, a central-office cleaning contract and three policy revisions.
At its public meeting, the Bibb County Board of Education approved a series of contracts, grants, procurements and policy updates. Board members voted unanimously to approve a one-time assessment contract with K12 Assessment Solutions, accept FY26 CTAE grant awards, authorize USDA commodity processing purchases under a piggyback contract, award cleaning services for the central office, and adopt three administrative policies. Several personnel reports and routine financial and committee items were also approved and sent to the consent agenda.
Votes at a glance (key items approved)
- K12 Assessment Solutions contract: Board authorized the superintendent to enter a contract with K12 Assessment Solutions (an organization aligned with the University of Georgia’s Mary Frances Early College of Education) to produce district assessments aligned to Georgia standards in an amount not to exceed $225,675.46. Board discussion confirmed this was a one-time contract to create about 90 assessments across tested subjects; the district will retain and reuse the items after delivery. Motion: moved by Miss Hanlon; second by Mr. Freeman. Outcome: approved unanimously. Funds: Title IV.
- CTAE grant awards (FY26): The board approved acceptance of federal and state Career, Technical and Agricultural Education (CTAE) grant awards for FY26 totaling $1,170,935, to expand career pathways, modernize equipment and provide professional learning. Presenter: Dr. Washington. Motion: moved by Dr. Woodford; second by Miss Johnson. Outcome: approved unanimously. Funds: Georgia Department of Education grants.
- USDA commodity processing (piggyback): The board authorized purchases under a piggyback clause using Carrollton City’s Commodity Processing procurement plan for FY25–26, not to exceed $1,500,000, to be paid from the School Nutrition Fund. The piggyback covers six USDA-approved processing vendors and applies to a multi-district arrangement. Motion: moved by Mr. Freeman; second by Mr. Morton. Outcome: approved unanimously.
- Cleaning services, 484 Mulberry Street (RFP 25-043): The board authorized the superintendent to contract with Elite Environmental Services LLC to provide cleaning services for the district central office at 484 Mulberry Street. The RFP drew 29 companies to a mandatory pre-bid and 19 proposals; the selection recommendation noted historical monthly costs around $9,000. Motion: moved by Dr. Garrett Boyd; second by Mr. Freeman. Outcome: approved unanimously. Funds: General Fund.
- Policies adopted (final approval after first reading): The board approved revisions to policy EBB (safety), EBC (security), and IBB (charter schools); no substantive changes were reported since first reading. Motion and seconds varied by item; all passed unanimously and moved to the consent agenda.
- Personnel reports: Certified and classified personnel reports (PS1 and PS2) were approved after an executive session. Motion: PS1 moved by Mr. Morton and seconded by Dr. Woodford; PS2 moved by Dr. Woodford and seconded by Mr. Morton. Outcome: approved unanimously and placed on the consent agenda.
- Other committee reports and consent agenda items: Monthly financial statements and other committee business (including FSS items and first-reader policies/regulations) were presented and forwarded to the consent agenda as noted in committee reports.
Several presenters summarized procurement procedures and funding sources during discussion: Brian Butler explained the scope and one-time nature of the K12 Assessment contract; Dr. Washington described eligible uses of CTAE funds (including capital-equipment timing for new programs); Ms. Schuman and Dr. Wilson Beverly described the piggyback vendor process and RFP results for cleaning services.
The board also voted to enter executive session for land, legal, personnel, student, school safety and cybersecurity matters prior to personnel votes; that motion passed. Consent agenda items listed above were later adopted without further amendment.
