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JFAC staff demonstrate SharePoint and public session record for committee documents
Summary
Legislative staff showed members how to access the JFAC legislative budget book and agency presentations through a SharePoint repository and the public "session record," emphasizing members may download files for annotation and that the same materials are publicly available online.
Members of the Joint Finance and Appropriations Committee were shown how to access and annotate the legislative budget book and agency presentations using a SharePoint repository and the Legislature's public "session record." Keith Bybee, division manager of the Budget and Policy Analysis Team, led a step-by-step demonstration and told members the same documents are available to the public on legislature.idaho.gov.
The demonstration explained how to download files from SharePoint into a local folder so PDF markup is preserved; opening files directly from the web viewer leaves them in read-only mode, Bybee said. He described a new naming convention for files intended to reduce duplicate downloads and make agency and analyst presentations easier to find.
Why it matters: committee members will rely on these documents daily while setting budgets; the public can use the session record to review past hearings, linked video and audio, and archival materials. Bybee encouraged members to save files locally and offered individual follow-up help for members who needed it.
Details of the walkthrough: Bybee showed where to find the "legislative budget book" folder for the 2025 session and how agency and analyst slide decks will be labeled (for example, a pair such as "One-049A" for an analyst presentation and "One-049B" for the agency presentation). He demonstrated the download process and recommended members create a local JFAC folder for stored materials. He also showed the session-record landing page (Legislative Services → Budget and Policy → Session record by agency) and how it organizes agendas, audio/video, and documents by meeting date.
Public transparency: Bybee emphasized that SharePoint is an internal convenience tool and that every file in it is publicly available elsewhere on the legislative website. He noted the committee retains the option to request printed copies of the budget book; staff can print the roughly 850-page book on demand.
Staff follow-up: Bybee and supporting staff offered to assist members individually to complete downloads and device setup. Committee members asked for repeated individual instruction and staff agreed to provide it outside the hearing.
Ending: The committee paused for a short break after the demonstration and scheduled additional hands-on help for new members.
