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JFAC staff demonstrate SharePoint, session record for committee document access
Summary
Legislative Services Office staff demonstrated SharePoint and the session record to new and returning JFAC members, showing how to download the legislative budget book, annotate documents, and access archived presentations and video for committee transparency and workflow.
Keith Bybee, division manager for the Legislative Services Office Budget and Policy Analysis Team, walked Joint Finance and Appropriations Committee members through the committee’s SharePoint site and the public session record on Jan. 8, demonstrating how staff will provide the legislative budget book, analyst presentations and agency materials.
“Think of SharePoint as that same mechanism, the kind of repository for you to check each morning before you come in the committee,” Bybee said, explaining that SharePoint “mirrors the OneDrive that all of the House uses” and that members should download files to their local drive to annotate them.
Bybee showed members how the team organized documents by agency with a new naming convention and advised downloading files rather than viewing them in read‑only mode so PDF markups and notes can be saved. He also highlighted the session record, a public repository that links presentations, documents and recorded video so committee members and the public can review hearings and materials after meetings.
Why it matters
Bybee said SharePoint and the session record are intended to make the committee’s workflow more efficient and increase transparency to the public. He noted the legislative budget book is an approximately 850‑page document that can be downloaded and saved locally, and staff can produce printed copies or loan iPads for members who prefer to mark documents by hand.
Next steps and support
Bybee and his staff told the committee they will follow up with members individually to ensure SharePoint and session‑record access, and that analysts will be available to help members set up local folders and download materials. The system will also retain archived interim and past session materials for public review, Bybee said.
