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CFO reports September expenditures, flags transportation encumbrances and special‑funds outlook
Summary
The district reported $24.3 million in general‑fund expenditures through Sept. 30 and $64.5 million in encumbrances; transportation encumbrances were about $32.3 million and remain a monitoring focus. Special funds are projected at roughly $81.2 million but that total includes carryover the CFO warned should not be relied on as guaranteed.
Chief Financial Officer Mister Hernandez presented the district’s September financial report and an FY26 line‑item budget update at the Finance Committee meeting on Oct. 20.
Hernandez said general‑fund expenditures through Sept. 30 were $24.3 million and monthly encumbrances were $64.5 million. He cautioned that the encumbrances reflect committed but not yet paid obligations — for example, transportation showed only about $1 million in paid expenses through September but carried roughly $32.3 million in encumbrances because that contract covers the regular year. “You have to look at the encumbrances because those are… the expenses that we have already committed that have not been paid out yet,” Hernandez said.
Hernandez told the committee transportation costs already placed on contract will continue to rise because field trips and special‑event add‑ons are not yet encumbered. He said the district expects an interdistrict reimbursement of roughly $2.6 million that will offset transportation costs but noted the transportation line remains an area of risk.
On special funds, Hernandez presented a projected total of about $81.2 million for FY26; he noted the system’s budgeting tools currently show only $31 million as approved so far and that the remainder represents expected awards and historical projections. Hernandez warned that about $8.4 million of the total is carryover from prior years and said reliance on carryover carries risk because carryover is not guaranteed by grantors.
Hernandez also shared a consolidated line‑item budget that places general, special and interdistrict funds side‑by‑side so board members can see which funds support which line items. He said teachers’ salaries are the largest single expense and that the general fund covers a portion of that cost while special and interdistrict funds supply the remainder.
Why it matters: The presentation provides the board an early‑year view of spending, commitments and the interplay among general, special and interdistrict funds. Transportation costs and dependence on special‑fund carryover are the most immediate fiscal items the CFO flagged for monitoring.
