Haskell County commissioners approve rebids, award contracts, update bank signers and elect new chair

Haskell County Commissioners met and approved a package of procurement and administrative actions, including rebidding two six-month supply contracts, awarding several six-month equipment and materials contracts, naming county clerk deputies and officers, updating bank account signers, and electing Bailey Cloud as chairman.

The actions, taken mostly by short motions and roll-call votes, included rebidding two six-month contracts for gravel and asphalt after bids were reportedly lost in the mail; awarding six‑month supply contracts for blades, rolled oil and horns to Arcon and Dub Ross Company; and accepting two sealed bids for asphalt‑laying labor (Robinson Construction and McKenzie Asphalt). Commissioners also signed three resolutions (Nos. 312501–312503) naming Madison Price first deputy county clerk, naming requisitioning officers, and naming Judy Dixon as a receiving officer; they removed several names from a county bank signature list and added new active signers for First Star Bank account 123820.

Why it matters: The procurement and personnel approvals affect the county’s road maintenance operations and day‑to‑day financial controls. Awarded vendors will supply equipment and materials used by road crews; changes to bank signers and clerk deputies affect official authorization for spending and recordkeeping.

The meeting began with routine business: commissioners approved the prior meeting’s minutes and blanket purchase orders (district 3: three blanket POs totaling $750; district 2: three blanket POs totaling $2,900). The board then discussed rescinding two six‑month bid awards and rebidding gravel and asphalt contracts after the district attorney’s office advised extending purchasing authority until rebids could be completed; the board voted to rebid those items.

On awards, the board approved six‑month bids for blades, rolled oils and 10 horns. The transcript records Arcon receiving the rolled‑oil award and Dub Ross Company receiving awards for horns and blades. Commissioners voted by roll call to approve those awards.

For sealed asphalt‑laying labor bids (agenda item 17), two bids — from Robinson Construction and McKenzie Asphalt — were opened. McKenzie’s bid included tiered per‑ton pricing. After briefly comparing pricing and availability, the commissioners voted to accept both bids and to use them based on availability.

Personnel and bank signers: Resolution 312501 named Madison Price as first deputy county clerk; commissioners voted to approve it. Resolution 312502 named Hannah (last name not specified in the record) and Madison Price as requisitioning officers; commissioners approved that resolution. Resolution 312503 named Judy Dixon as receiving officer and passed on a 2–1 vote (Clark McCleary and Bailey Cloud voted yes; Larry Watson voted no). The board also voted to remove Karen McCleary, Brandy Catrel and Brianna Brunner from the signature list at First Star Bank account 123820 and to add (listed in the record as) Hanna Laber, Madison Price and Judy Dixon as active signers; the latter vote was recorded with one dissent (Larry Watson voted no).

Leadership: Longtime chair Clark McCleary announced his intention to step back after six years and nominated Bailey Cloud as chair. The board voted 2–1 to elect Cloud chair (McCleary and Cloud yes; Watson no). A separate motion to create or appoint a co‑chair or vice chair was discussed and tabled for a future agenda item.

Other routine business: commissioners approved appropriations, transfers and payments; there were no checks reported during the meeting. Several administrative scheduling and road‑maintenance scheduling questions were addressed by staff and commissioners during discussion but did not change the formal outcomes.

Votes at a glance (selected items and recorded tallies where available): - Approve previous meeting minutes: passed (record shows affirmative roll call). - Blanket purchase orders (District 3: $750; District 2: $2,900): approved (affirmative roll call). - Rescind/rehire six‑month bids for gravel and asphalt (rebid): approved (affirmative roll call). - Award six‑month bids for blades, rolled oils and horns: awarded to Arcon (rolled oils) and Dub Ross Company (horns and blades); motion approved (affirmative roll call). - Sealed asphalt‑laying labor bids (Robinson Construction and McKenzie Asphalt): board voted to accept both bids (affirmative roll call). - Resolution 312501 (name Madison Price as first deputy county clerk): approved (affirmative roll call). - Resolution 312502 (name Hannah and Madison Price as requisitioning officers): approved (affirmative roll call). - Resolution 312503 (name Judy Dixon as receiving officer): approved 2–1 (Clark McCleary: yes; Larry Watson: no; Bailey Cloud: yes). - Remove signers from First Star Bank account 123820 (Karen McCleary, Brandy Catrel, Brianna Brunner): approved (affirmative roll call). - Add active signers on First Star Bank account 123820 (listed in record as Hanna Laber, Madison Price, Judy Dixon): approved with one recorded no vote (Larry Watson: no). - Elect chair (nominate Bailey Cloud): approved 2–1 (Clark McCleary: yes; Larry Watson: no; Bailey Cloud: yes).

The meeting adjourned after the votes and routine items were completed. The transcript contains limited discussion on technical bid details (pricing tiers for asphalt and availability concerns) but did not record extended debate on policy changes.

Sources: Haskell County Commissioners meeting transcript (agenda items 6–19).