Board approves contracts, safety plans and election resolution; multiple construction bids awarded

At its meeting, the Edmond Public Schools Board of Education voted to approve several agenda items: reaffirmation of Policy EBA (instructional minutes), acceptance of site-level Chase Morris sudden cardiac arrest response plans, multiple construction subcontract awards funded by bond proceeds, vendor contracts for facilities work and a resolution setting the 2026 school board election dates.

Key votes and outcomes

- Policy EBA (reaffirmation): The board voted to reaffirm Policy EBA, which documents the district’s calculation and reporting of instructional minutes. Recorded votes during the roll call included Underwood — Yes; Coleman — Yes; Jones — Yes; Benson — Yes; Hopgood — Yes. The motion carried.

- Chase Morris sudden cardiac arrest response plans: The board approved the Chase Morris plans for all 30 school sites. The plans were described as required by law and were previously approved during the district’s accreditation visit. Recorded votes included Underwood — Yes; Vinson — Yes; Jones — Yes; Coleman — Yes; Poppier — Yes.

- Transition Academy subcontract award: The board approved awarding subcontract packages for the Transition Academy under construction manager Dow Ponticos in the amount of $3,800,000 to be paid from bond funds. The board recorded votes of Coleman — Yes; Jones — Yes; Vincent — Yes; Underwood — Yes; Hopgood — Yes. The construction manager and subcontractor breakdown were covered in the construction presentation; some roof work will be rebid.

- Horizon Middle School earthwork subcontract award: The board approved a subcontract award for earthwork at Horizon Middle School to Lippert Brothers (local contractor). The exact subcontract amount was discussed in meeting comments as roughly $3,000,000 to move dirt; the official agenda amount was not specified in the transcript. Recorded votes included Coleman — Yes; Jones — Yes; Mensah — Yes; Underwood — Yes; Hopgood — Yes.

- ECC shelter subcontract award: The board approved a subcontract award for a new shelter at the Early Childhood Center (ECC) to L5 Construction in the amount of $1,004,185.72, to be paid from bond funds. Recorded votes included Coleman — Yes; Jones — Yes; Benson — Yes; Underwood — Yes; Hopgood — Yes.

- Vendor and facilities approvals from consent agenda: The board approved a quote from Trane for $174,000 to update HVAC system controls at Edmond North High School gym; Andico Flooring for $35,073 to remove rubber tiles and adhesive from five science rooms; and Mary Anne's rental tent for Santa Fe High School’s homecoming dance (date Nov. 8). Recorded votes for these consent items were Yes on roll calls for the board members present.

- Resolution setting Board election: The board approved a resolution calling the Board of Education election for board seat No. 1 (five-year term) with a primary on Feb. 10, 2026, and a general election on April 7, 2026. Recorded votes included Benson — Yes; Jones — Yes; Coleman — Yes; Underwood — Yes; Ogden — Yes.

Personnel and executive session

The board moved to an executive session and subsequently returned to approve certified and support personnel actions (Schedules A and B) recommended by the superintendent. The board stated that nothing was discussed in executive session that was not on the agenda and that no votes were taken in executive session. Recorded votes to approve the personnel schedules were taken after the board returned to open session.

What the approvals mean

Most construction work approved at this meeting will be paid from bond funds and moves multiple building projects forward. The Chase Morris site plans fulfill a statutory requirement for site-level sudden cardiac-arrest response protocols and were presented as part of the district’s recent accreditation review. The HVAC and flooring vendor approvals are scope-limited facilities maintenance projects approved by the board under the consent agenda.