Council approves FY25‑26 budgets, equipment purchases and staffing actions in consent agenda

The Pryor Creek City Council approved a broad consent agenda that adopted departmental budgets for fiscal year 2025–26, authorized several equipment purchases and reimbursements, and approved personnel actions. The actions were taken as individual agenda items and passed during the Oct. meeting.

Why it matters: The budget approvals set departmental spending limits for the coming fiscal year; the equipment purchases and contracts update police communications and records‑management systems; personnel actions restore staffing for library, police and court functions.

What the council approved (high‑level):

- Multiple departmental budgets for FY25–26 were approved by the council, including the general government budget (fund 02/2001), community development (02/2003), planning and zoning (02/2005), managerial (02/2007), facilities (02/2008), clerical/accounting (02/2009), city attorney (02/11), city treasurer (02/13), school resource officers (02/14), police (02/15), animal shelter (02/16), fire (02/17), parks (02/19), library (02/21), cemetery (02/23), emergency management (02/25) and municipal court (02/31). Several line‑item adjustments discussed at the meeting were incorporated into those approvals.

- CivicPlus agenda and minute management: the council authorized an initial implementation and service payment to CivicPlus for an agenda/minutes management module in the amount of $7,008.75, to be paid from managerial capital outlay; staff noted the recurring annual fee would be in the modest thousands depending on modules used.

- Motorola radios: the council approved a purchase of Motorola portable radios (APX series) at a state contract price. The meeting recorded a Motorola credit from a canceled contract that covers $21,004.76 of the cost; the remaining balance was to be paid from the police equipment capital outlay account (account cited in the packet). The radios are intended to replace end‑of‑life units and to provide improved in‑building coverage for SROs.

- Dell rugged laptops and SRO equipment: the council approved the purchase of rugged laptops and power supplies for the police department; five units were designated for SRO use and will be reimbursed by Pryor Public Schools under an addendum to the SRO contract. Separately the council authorized the city purchase of six Dell Pro rugged laptops and chargers (state contract pricing) for the police department; the school will reimburse the city for the five SRO laptops.

- SRO contract addendum with Pryor Public Schools: the council approved an addendum to the SRO contract that will reimburse the city $13,004.43 toward laptops and power supplies for SROs, as described above.

- Motorola credit/Spillman cancellation: staff presented and the council approved applying an existing Motorola credit (received from a cancelled Spillman product) toward the radio purchase.

- Hiring and personnel actions: the council approved hiring Andrew Botello as a part‑time library assistant at the Thomas J. Harrison Public Library (effective 10/08/2025) at $10.11 per hour, up to 25 hours per week; authorized the hire of Reese Reicher as a police officer (range J, step 1) effective 10/20/2025; approved replacing the deputy court clerk position created by the resignation of Ashley Bryant and authorized the clerk’s office to accept applications to fill that vacancy; and authorized the police department to accept applications for a dispatcher position to fill a vacancy created by a resignation.

- Contract and procurement notes: multiple purchases were procured using state contract pricing or cooperative purchasing (CivicPlus module under the vendor’s standard terms; Motorola and Dell purchases under state contract). The council approved those purchases using funds indicated in the meeting packet and the police equipment capital outlay accounts; SRO laptop purchases will be reimbursed by the school district as authorized.

Votes and notable exceptions: Items on the consent agenda passed by council voice vote or roll call as listed in the meeting. Most motions carried unanimously; a few items recorded abstentions where noted in the minutes (for example, one abstention on a fire budget vote by Council member Brown was recorded in the transcript). Where line‑item changes were requested by council during discussion, staff indicated the packet totals would be adjusted to reflect the council’s instructions.

What’s next: Staff will post final budgets and contracts, collect reimbursements from the school district for SRO equipment, and execute the vendor contracts for the purchases approved. Council members asked staff to bring follow‑up details for the police budget and overtime accounting for additional review.